Loyola University Chicago


Policies & Procedures

This section provides many of the tools and links necessary for proper performance of the tasks required to acquire goods, materials, supplies and services for and in the name of the University.  The Purchasing function at Loyola University is governed by strict regulatory requirements that are established at Federal, State, Local and Internal levels.  All policies and procedures are developed with the sole purpose of meeting all standards as set forth by these laws and statutes.  Inherent in these regulations is the potential for change or modification.  Purchasing works diligently to keep its policies and procedures current with all Federal, State, Local and Internal shifts is policy.  The related documentation is intended to provide the tools necessary for the proper stewardship of LUC related funds and resources.  In addition, it will assist and educate on the proper methods for the procurement of goods, materials, supplies and services for and in the name of the University.

In accordance with the United States Code of Federal Regulation (CFR), newly established Uniform Guidance (UG) have been established effective December 26, 2014. In accordance with these new regulations, existing purchasing policies and procedures are currently being evaluated to identify any and all necessary changes resulting from the newly established UG. In accordance with Section 200.110 of the new UG, procurement standards in Section 200.317 - 200.326, non-Federal entities may continue to comply with procurement standards in previous OMB guidance for one additional fiscal year after this part goes into effect. Under the UG effective December 26, 2014, this one additional Fiscal Year includes Fiscal Year 2016 with a Fiscal Year End Date of June 30, 2016 for Loyola.  A subsequent extension was granted in September 2015 that extends the enforcement of Procurement Standards, 200.317 through 200.326, for one additional year.  The new effective date will be July 1, 2017.

It is the intent of Loyola University Chicago to continue to operate under the previous OMB guidance and develop new policy and procedure to meet the requirements set forth by UG by the new date of June 30, 2017 and becoming effective on July 1, 2017.

Should you have any questions or concerns, please contact Brian Slavinskas, Director of Special Projects at 312-915-8787 or e-mail at bslavin@luc.edu.