Loyola University Chicago

Purchasing

Purchasing Programs


PROCUREMENT CARD PROGRAM

The Procurement Card Program supplements the purchasing process by enabling users to purchase low dollar value items with a University-sponsored credit card.  The card, which is tied to a departmental budget account, has various features that allow for cost-effective transactions to be made.   You may apply for a card by completing a procurement card application in the Electronic Forms section of this website. 

After applying for a procurement card, you must attend a training session to familiarize yourself with card usage policies and procedures.  You will also be required to complete a Cardholder Agreement at this session.  The Procurement Card Program is handled by the Accounts Payable Department. 

Contact: Accounts Payable, 5-8754
E-mail: ProCard-Admin@luc.edu

INTERIOR FURNISHINGS

The University has implemented a standard for design of all spaces including furniture, carpet and window treatment.  The Purchasing Department and the Manager of Office Design have established a design standard to assist you in selecting interior furniture and finishes.  Narrowing the selection of vendors and products allows the university increased buying power and a continuity of service.  We have carefully reviewed our standards to assure you of the finest quality and aesthetic value while striving for the most efficient use of your funds.  By adhering to a standard, the university community can also benefit from the exchange of furniture no longer needed by one department but usable within another standard office configuration.   We hope that you will find this an effective tool in making future selections for your department.  For further assistance with your project, you may contact the Manager of Office Design at 312-915-8782 or by e-mail at purchlsc@luc.edu.

LUCOMP (University Copier Fleet Program)

The LUCOMP, or University Copier Fleet Program, is administered by the Purchasing Department of the Administrative Services Division. Under this program, the University has contracted with a copier manufacturer to provide access to a new, state of the art, digital copier for Departmental use. Departments are charged a monthly equipment lease cost and for the copies that they produce on a month to month basis.

Contact: Sam Perry, 5-8781
E-mail: sperry@luc.edu

REDISTRIBUTION OF ASSETS PROGRAM

The Design Services unit administers the furniture disposal and reassignment program.  This program provides previously used furniture at no cost to the department.  The used furniture program is managed by Administrative Services with delivery of furniture provided by the Facilities Department.  Items determined to be too obsolete for University reassignment are donated to area charities at the discretion of the Design Services Manager.

Contacts: Susan Yanek, 5-8780
Email: syanek@luc.edu

COMPUTERS

Visit the Information Services webpage at www.luc.edu/its/purchases.shtml to determine whether the standard "vanilla" computer workstation will fit your needs. If this is the case, please follow the instructions provided by ITS to requisition your hardware or software needs. If a different configuration is needed, please follow the guidelines given.  All purchase requests for hardware and software must be reviewed and approved by Information Services priop to order placement. 

OFFICE SUPPLIES

Warehouse Direct features office supplies and and they are a Pre-Qualified Supplier for this commodity.  Orders can be placed via the website dedicated to LUC.  Contract items are shown with the Loyola shield and represent the best pricing for the University.  This vendor has agreed to next day, desktop delivery for stock and contract items.

LOCAL HOTEL RECOMMENDATIONS

The Purchasing Department has partnered with local hotels near both the Lakeshore and Water Tower Campuses.  These hotels provide a discounted rate to the University which is available to students, parents, faculty, and staff.  Below is a list of the local hotels that are recommended.  Provided are either the corporate code for your use or a link that will preload the Loyola rate for you. 

Contact: Mary Jo Johnson, 5-8789
Email: mjohns5@luc.edu  

Lake Shore Campus Hotels

Hampton Inn- Chicago North/ Loyola Station
1209 W. Albion Avenue
Chicago, IL 60626
Phone: 312.265.5800
Contact: Nicole Hanna
nicole.hanna@hilton.com
www.chicagonorthloyolastation.hamptonbyhilton.com
Room Reservations (Loyola Friends/ Family- 10% discount)
Room Reservations (Loyola Faculty/ Staff- 10% discount)

Loyola Flats
1216 W. Arthur Avenue
Chicago, IL 60626
Phone: 312.508.0200
www.loyolaflats.com

The Guesthouse Hotel
4872 N. Clark Street
Chicago, IL 60640
Phone: 773.564.9568
www.theguesthousehotel.com, enter code RAMBLERS10 for a 10% discount

The Double Tree Hilton Hotel and Conference Center Chicago North Shore
9599 Skokie Blvd.
Skokie, IL 60077
Phone: 847.679.7000
Contact: Vince Ziga
vince.ziga@hilton.com
www.chicagonorthshore.doubletree.com

Hilton Garden Inn
1818 Maple Avenue
Evanston, IL 60201
Phone: 847.492.6548
Hilton Garden Inn Website

Lang House Bed & Breakfast on Sheridan
(formerly Cat's Cradle B&B)
7421 N. Sheridan Road
Chicago, IL 60626
Phone: 773.764.9851
www.langhousechicago.com
Contact: Wayde Cartwright or Bruce Boyd

Frank Lloyd Wright—Emil Bach House
7415 N. Sheridan Road
Chicago, IL 60626
Phone: 773.764.9851
www.emilbachhouse.com
Contact: Wayde Cartwright or Bruce Boyd

Water Tower Campus Hotels

Loyola Lodging at Baumhart Hall (managed by Loyola University)
26 E. Pearson
Chicago, IL 60611
Phone: 312.915.6178
Contact: Judy Sunvold
loyolalodging@LUC.edu
http://lodging.luc.edu/

The Whitehall Hotel
105 E. Delaware Place
Chicago, IL 60611
Phone: 312.944.6300
Contact: Amy Leeds
http://www.thewhitehallhotel.com/

The Talbott
20 E. Delaware Place
Chicago, IL 60611
Phone: 312397.3611
Contact: Emily Childers
Email: echilders@dvhotels.com
https://www.talbotthotel.com and enter corporate code 3224

Millennium Knickerbocker Hotel
163 E. Walton Place
Chicago, IL 60611
Phone: 312.751.8100
Contact: Glenda Reynolds
https://reservations.millenniumhotels.com/ibe/index.aspx?hotelid=13525&langid=1&rooms=1&adults=1&corp=LOYOLAU or enter Loyola code LOYOLAU

The Drake Hotel
140 East Walton Place
Chicago, IL 60611
Phone: 312.422.1714
Contact: Joshua Levine
josh.levine@hilton.com
http://www.hilton.com/en/hi/reservations/index.jhtml?hotel=CHIDHHH&corporateCode=N2744508

Hampton Inn Chicago Downtown/ Magnificent Mile
160 E. Huron Street
Chicago, IL 60661
Phone: 312.787.2900
Contact: Laura O'Hara
www.hamptoninnmagmile.com
Loyola Discount Link: https://goo.gl/FNd9QB

Hotel Cass, a Holiday Inn Express
640 N. Wabash Avenue
Chicago, IL 60611
Phone: 312.787.4030 or 312.447.2952
Contact: Jose Arauz
Email: jose.arauz@hiexchicago.com
http://www.casshotel.com and enter corporate ID# 000478113
*Rate includes Wi-Fi and express start breakfast.

Hotel Felix
111 W. Huron Street
Chicago, IL 60654
Phone: 312.447.3440 or 312.447.2952
Contact: Jose Arauz
Email: jose.arauz@hotelfelixchicago.com
http://www.hotelfelixchicago.com
*Rate includes Wi-Fi throughout hotel.

Residence Inn Marriott
201 E. Walton
Chicago, IL 60611
Phone: 312.943.9800
Contact: Dennis LaGorio
http://cwp.marriott.com/chird/luc/

Triplex Downtown River North
Aloft Chicago

515 N. Clark Street
Chicago, IL 60654
http://www.aloftchicagocitycenter.com/
Contact: Sean Peterson—sean.peterson@whitelodging.com

Hyatt Place Chicago River North
66 W. Illinois Street
Chicago, IL 60654
http://www.hyatt.com/hyatt/company-travel/?icamp=companytraveldothyatt
Contact: Sean Peterson—sean.peterson@whitelodging.com

Fairfield Inn Chicago Suites River North
60 W. Illinois Street
Chicago, IL 60654
www.fairfieldinnrivernorth.com
Contact: Sean Peterson—sean.peterson@whitelodging.com

HOTEL RESERVATION PROGRAM

Faculty, Staff, Students, and Alumni:

The Loyola University Chicago Purchasing department is pleased to offer the University Hotel Reservation Program for your use when traveling.

Offered through our partner, Hotels.com, this program makes booking hotel rooms (for personal and business use) quick and easy. We have reviewed the pricing on Hotels.com, and found it to be very competitive with other hotel booking Web sites, including Expedia, Priceline, etc.

You can register at https://www.booksmarttravel.com/LU/ We encourage you to add the page to your "favorites" for easy return visits.

When accessing the reservation program for the first time, please do the following:

  • Click on the "Sign Up" button located on the reservation program home page
  • Employees should enter your Loyola e-mail address, telephone number, department, and budget account number (Students and alums should enter "Student" or "Alumni" in the department field and six zeros in the budget code field)
  • Create a password

After following these steps, you will be able to log in to the hotel reservation home page and begin making reservations.

If you arrange travel for others:

  • Sign up for the reservation program as explained above
  • Check the box at the bottom of the sign up page that follows the text, "I am a travel arranger"
  • Log in on the hotel reservation home page
  • Click the "Modify My Profile" button and create your list of travelers (Remember, you will only be able to add travelers to your list once they have already signed up for the program)

Need help?
On the hotel reservation home page, you will notice a picture of a telephone and the words "Need Help" next to the telephone icon on the lower left-hand corner of the page. Clicking on the icon will provide you with an 800 number that can be used to contact a representative who can provide you with further assistance.

When using this program to make reservations for University business travel, you will be able to charge your room reservation to your Loyola University Chicago Procard. Your personal credit card can be used to book hotel reservations for non-business-related travel.

Contact: Mary Jo Johnson, 5-8789
Email: mjohns5@luc.edu 

CAR RENTAL PROGRAM

LUC participates in a national car rental agreement through the Educational and Institutional Cooperative (E&I).  The providers participating in this agreement are Enterprise and National Car Rental. The single corporate I.D. that can be used by all Loyola Divisions/Departments when requesting a vehicle rental for University business is  XZ15W40.  

Links to the program summary, pricing and rental booking tips are below.

Car Rental Program Summary

Car Rental Booking Tips

LUC Rental Dashboard - Business

The links below will take you directly to the respective car rental website.  The customer name (Loyola University) along with our pricing, will already be included within the link for each provider.

 ‌    

Contact: Sam Perry, x5-8781
Email: sperry@luc.edu

FLOWERS

Ashland Addison Florist will honor a Department wide discount of 10% on each University order placed when mentioning the Loyola Code – LUCD. University purchases will have a discount maximum of $250 per order.

Chicago Lakeview Westchester
(312) 432-1800 (312) 432-1800 (708) 343-4363
  www.ashaddflorist.com info@ashaddflorist.com