Purchasing Programs
- Procurement Card Program
- Interior Furishings
- LUCOMP (University Copier Fleet Program)
- Redistribution of Assets Program
- Computers
- Office Supplies
- Local Hotel Recommendations
- Hotel Reservation Program
PROCUREMENT CARD PROGRAM
The Procurement Card Program supplements the purchasing process by enabling users to purchase low dollar value items with a University-sponsored credit card. The card, which is tied to a departmental budget account, has various features that allow for cost-effective transactions to be made. You may apply for a card by completing a procurement card application in the Electronic Forms section of this website.
After applying for a procurement card, you must attend a training session to familiarize yourself with card usage policies and procedures. You will also be required to complete a Cardholder Agreement at this session. The Procurement Card Program is handled by the Accounts Payable Department.
Contact: Accounts Payable, 5-8754
E-mail: ProCard-Admin@luc.edu
INTERIOR FURNISHINGS
The University has implemented a standard for design of all spaces which must be maintained by the Manager of Design Services. This includes all furniture, carpet and window treatment. Some standard furnishings can be found by visiting the Purchasing website, however, the Procard may not be used for any interior furnishings. To order product, please use the information on the website to complete a Purchasing Requistion (*Formatta form) and forward to Purchasing. Choices can be made to fit budgetary restrictions by upgrading or downgrading finishes and sizes. For further assistance with your project, you may contact the Manager of Design Services.
*Formatta Filler is required to be installed on your desktop before opening a Formatta form. Click on the following link for instructions on how to install Formatta Filler.
Contact: Susan Yanek, 5-8780
Email: syanek@luc.edu
LUCOMP (University Copier Fleet Program)
The LUCOMP, or University Copier Fleet Program, is administered by the Purchasing Department of the Administrative Services Division. Under this program, the University has contracted with a copier manufacturer to provide access to a new, state of the art, digital copier for Departmental use. Departments are charged a monthly equipment lease cost and for the copies that they produce on a month to month basis.
Contact: Sam Perry, 5-8781
E-mail: sperry@luc.edu
REDISTRIBUTION OF ASSETS PROGRAM
The Design Services unit administers the furniture disposal and reassignment program. This program provides previously used furniture at no cost to the department. The used furniture warehouse is managed by Administrative Services with delivery of furniture provided by the Facilities Department. Items determined to be too obsolete for University reassignment are donated to area charities at the discretion of the Design Services Manager.
Contacts: Susan Yanek, 5-8780
Email: syanek@luc.edu
COMPUTERS
Visit the Information Services webpage at www.luc.edu/its/purchases.shtml to determine whether the standard "vanilla" computer workstation will fit your needs. If this is the case, there will be links on the Information Services page that can be used to order and pay for the equipment with the Procard. If a different configuration is needed, please follow the guidelines given. All purchase requests for hardware and software must be reviewed and approved by Information Services priop to order placement.
OFFICE SUPPLIES
Warehouse Direct features office supplies and is the University's approved vendor for this commodity. Orders can be placed via the website dedicated to LUC. Contract items are shown with the Loyola shield and represent the best pricing for the University. This vendor has agreed to next day, desktop delivery for stock and contract items.
Contact: Vicci Tennant, 5-8783
Email: vbower@luc.edu
LOCAL HOTEL RECOMMENDATIONS
The Purchasing Department has partnered with local hotels near both the Lakeshore and Water Tower Campuses. These hotels provide a discounted rate to the University which is available to students, parents, faculty, and staff. Below is a list of the local hotels that are recommended. Provided are either the corporate code for your use or a link that will preload the Loyola rate for you.
Contact: Shannon Levi, 5-8789
Email: sblack3@luc.edu
LSC Hotels
Hilton Garden Inn
1818 Maple Avenue
Evanston, IL 60201
(847)492-6548
Hilton Garden Inn Website
Double tree - Skokie
9599 Skokie Blvd
Skokie, IL 60077
(847)679-7000
www.chicagonorthshore.doubletree.com
WTC Hotels
Hotel Felix - Corporate Code loy09
111 W Huron Street
Chicago, IL 60654
(312)447-3440
Contact: Maria Moreno-York
http://www.hotelfelixchicago.com
Hotel Cass - Corporate Code loy09
640 N Wabash Avenue
Chicago, IL 60611
(312)787-4030
Contact: Maria Moreno-York
http://www.casshotel.com
Residence Inn Marriot
201 E Walton
Chicago, IL 60611
(312)943-9800
Contact: Dennis LaGorio
http://cwp.marriott.com/chird/luc/luc_CHIRD.html
The Drake
140 East Walton Place
Chicago, IL 60611
(312)621-7390
Contact: Janet Lovato
janet.lovato@hilton.com
The Drake Website
The Talbott Hotel - Corporate Code 3224
20 East Delaware Place
Chicago, IL 60611
(312)944-4970
www.talbotthotel.com
HOTEL RESERVATION PROGRAM
Faculty, Staff, Students, and Alumni:
The Loyola University Chicago Purchasing department is pleased to offer the University Hotel Reservation Program for your use when traveling.
Offered through our partner, Hotels.com, this program makes booking hotel rooms (for personal and business use) quick and easy. We have reviewed the pricing on Hotels.com, and found it to be very competitive with other hotel booking Web sites, including Expedia, Priceline, etc.
You can register at https://www.booksmarttravel.com/LU/ We encourage you to add the page to your "favorites" for easy return visits.
When accessing the reservation program for the first time, please do the following:
- Click on the "Sign Up" button located on the reservation program home page
- Employees should enter your Loyola e-mail address, telephone number, department, and budget account number (Students and alums should enter "Student" or "Alumni" in the department field and six zeros in the budget code field)
- Create a password
After following these steps, you will be able to log in to the hotel reservation home page and begin making reservations.
If you arrange travel for others:
- Sign up for the reservation program as explained above
- Check the box at the bottom of the sign up page that follows the text, "I am a travel arranger"
- Log in on the hotel reservation home page
- Click the "Modify My Profile" button and create your list of travelers (Remember, you will only be able to add travelers to your list once they have already signed up for the program)
Need help?
On the hotel reservation home page, you will notice a picture of a telephone and the words "Need Help" next to the telephone icon on the lower left-hand corner of the page. Clicking on the icon will provide you with an 800 number that can be used to contact a representative who can provide you with further assistance.
When using this program to make reservations for University business travel, you will be able to charge your room reservation to your Loyola University Chicago Procard. Your personal credit card can be used to book hotel reservations for non-business-related travel.
Contact: Shannon Levi, 5-8789
Email: sblack3@luc.edu