Loyola University Chicago

Office of Student Conduct & Conflict Resolution

Student Life & Engagement

Student Conduct FAQs

The Community Standards (formerly known as The Student Handbook) is a document that contains all the policies and procedures relating to the student conduct process, including the Student Code of Conduct and other important policies. The Community Standards applies to all Loyola students, as defined in the document. The version on this page is the most current version, and therefore supersedes all other versions.

In order to reduce waste and always have the most current information available, printed copies of the Community Standards are only available upon request. If you would like a printed copy of this document, please visit the OSCCR in our office during regular business hours.  Otherwise, a PDF form of the Community Standards can be accessed here: LUC.edu/osccr/resources/communitystandards/.

A Letter of Allegation means the OSCCR has received a report regarding an incident in which you may have been involved. Allegation Letters include a brief statement about the nature of the report as well as a list of possible violations of The Community Standards. The primary purpose of an Allegation Letter is to notify students that they need to make an appointment with the OSCCR or the appropriate conduct administrator to discuss the incident. No decisions are made about whether or not students are responsible for violations until the hearing. However, if you do not respond to a Letter of Allegation to schedule a meeting within two weeks, a decision may be made based on the information available.

Anonymous submissions are not accepted; incident reports must contain the name, phone number, and email address of the party making the complaint in order for the university to best respond to the incident.   However, the confidentiality of the person making a report will be maintained to the extent that the university conduct process allows.

Privacy is a crucial component of the OSCCR. All information shared through mediation or other conflict resolution services will be kept private, with two exceptions: 1) If there is mention of a serious violation of the Community Standards or law, a staff member would be required to act upon this information as appropriate and to ensure the safety of the community. 2) If a staff member becomes aware that someone may be in danger of serious, imminent harm, they would be required to address the situation as appropriate to ensure the safety of the community.

Fines are to be paid in our office. Checks (payable to Loyola University Chicago) or cash (exact amount only) are accepted. Fines not paid on time will be billed to the student's university account may be subject to an administrative fee.

The OSCCR provides this contact list of places on and off campus where students are able to complete their service hours. Students also can choose where to complete their hours if it is on campus and/or a non-profit organization. Students cannot get paid or receive other credit for their services. If a student decides to choose a place to work that is not on the list provided by the office, it is best to get approval from the office before starting.

Church or religious organizations 
Local Town Libraries or Park/Recreation Departments
Hospitals, Nursing Homes, Animal Shelters
High School Tutoring or Youth Sports Programs
Special Fundraising Events i.e.: Fundraiser Walks or other charity functions
Loyola special events or work in approved university offices 

Service opportunities that will NOT be approved:
Sites that have not been pre-approved by OSCCR
A parent or family member supervised you at the community service site
You were compensated for your work, or were required to provide the service

Service hours supervision form here.

Students on hold cannot add classes, register for next semester, or receive transcripts from the university. If you are on hold and wish to have it lifted, contact the OSCCR to find out what steps to take.

The Family Educational Rights and Privacy Act (FERPA) protects your educational records (including disciplinary records) from being accessed by others without your permission. However, there are exceptions that permit the OSCCR to notify parents of the outcome of a student’s disciplinary case.  For example, the OSCCR may notify parents when a student is under the age of 21 and is found responsible for violating the drug or alcohol policy of the university.

The university reserves the right to notify parents if: 
i. The student is placed on either university or residence hall probation. This places the student on notice that any additional offense may affect either his/her ability to attend the university or live on campus.
ii. The resulting sanctions(s) affects the student's ability to live on campus or attend the university (e.g., housing removal/relocation, suspension, or expulsion).
iii. The student is found responsible for violating two alcohol policies
iv. The student is found responsible for violating one drug policy

Because not all cases result in this level of sanctioning, parents will not automatically be notified when their student becomes involved in the conduct process. However, if parents would like information regarding their student’s disciplinary history or status at the university from the OSCCR, they can request that their son/daughter grant the OSCCR written permission allowing the OSCCR to release that information. Please contact the OSCCR for more information at 773-508-8890.

The OSCCR keeps all files for 10 years.

In the spring of 2007 a document representing the voice and spirit of the student body was created by a predominantly student committee. The document - entitled "The Student Promise" - embodies the beliefs and values of students. It is intended to unite all students around the very things that make them excellent, that make Loyola students different than students at other institutions. The Student Promise is a statement of pride and dignity. It is a document written by students, for students.  

It is imperative to note the final product is a direct representation of the values identified as important to the Loyola University Chicago student body. Though the process was initiated by the Office of Judicial Affairs and Office of the Vice President for Student Affairs, it was student-driven.  Seven students with various backgrounds and interests and four staff members constituted the committee. The committee hopes The Student Promise will be used as an inspiring symbol of student empowerment, pride and student to student accountability. As the students were composing the document, it became clear that the promise was meant to inspire students to be the best version of themselves by caring for self, caring for others and ultimately caring for the community.

a. Student Community Board
Applications for the 2014-2015 SCB are now closed. Please watch for the 2015-2016 SCB applications next winter (2014).

b. Student Worker Positions 
Student workers in the Office of Student Conduct and Conflict Resolution are expected to fulfill administrative duties, as well as assist with projects relating to the functions of the office. Serving as a greeter in the office as necessary, student workers are expected to be able to answer questions about the hearing process, and be aware of the Community Standards and the Student Promise. It is essential that student workers are comfortable working with confidential documents and situations and demonstrate the professionalism and integrity required to do so.