Form 1095-C

Employers are required to provide the 1095-C to the following employees as part of the Patient Protection and Affordable Care Act:

• Employees enrolled in the Loyola University Chicago PPO 1, PPO 2, or PPO 3 HSA Health Plan at any point in the tax year.
• Employees who worked an average of 30 or more hours per week or were considered a full-time employee in the tax year.

Electronic Option:

Only active employees may elect to receive the Form 1095-C document online. The electronic option allows you to receive and print your 1095-C document from Employee Self-Service and then send the form with your tax return.

• Faculty and staff can log in to Employee Self-Service to give consent by January 15
  
• Once consent is given, your 1095-C form will be available on Employee Self Service in an IRS-approved PDF no later than March 3, the IRS deadline.
  

Mail Option:

• If an employee does not consent to the electronic option, the Form 1095-C document will be mailed to the current address on record no later than March 3, the IRS deadline.
• As a reminder, current active employees can update their address on file with Human Resources through Employee Self-Service.

Former Employees:
If you are no longer an active Loyola employee, and you previously signed up for electronic delivery, a paper copy of your 1095-C will be mailed to the address on file with Human Resources no later than the IRS deadline.

Active employees may elect to receive the Form 1095-C document online. The electronic option allows you to receive and save / print your 1095-C document from Employee Self-Service.

• Federal regulations require employees give their consent to receive their Form 1095-C document in an electronic format
• Active faculty and staff can log in to Employee Self-Service to give consent by January 15
  
• Using any web browser, follow the following link to open the Employee Self-Service web page: https://ess.luc.edu Log in using your Loyola email address and password.
• Click on W-2/1095-C - > under the under My Delivery Settings, click on the Authorization Required link under 1095-Cs
• Continue through the instructions to consent to receive your 1095-C form in electronic format
• Once electronic consent is given, it carries forward each year and does not need to be repeated
• The 1095-C will be available on Employee Self-Service in an IRS-approved PDF no later than March 3, which is the IRS deadline.

The IRS will use the information reported on the Form 1095-C to determine health care coverage as required by the Patient Protection and Affordable Care Act. 

See the IRS website for more information about the Form 1095-C and how it affects your taxes. Go to https://www.irs.gov/affordable-care-act/individuals-and-families/individual-shared-responsibility-provision and review the section titled "Report Minimum Essential Coverage."

There are multiple benefits to receiving an electronic Form 1095-C:

• Earlier access to the Form 1095-C.
• No possibility an employee's Form 1095-C might be lost, stolen, delayed or misplaced by the U.S. mail service or by the employee, once received.
• Access is available at the same easy-to-use, secure employee self-service website at which an employee can access his/her wages and paycheck information.
• Access can be attained even if the employee is not presently at his/her residence (for example, working at our Rome center or participating in a University study abroad program).

• It is not necessary for current active employees to request a duplicate of their Form 1095-C from Human Resources. Access to the current year Form 1095-C, as well as prior years (2015-present) are available through Employee Self-Service as long as the employee is actively employed by Loyola University Chicago. Opting in to receive your Form 1095-C electronically will give you immediate access to the current year Form 1095-C.
• Employees who have separated from Loyola University Chicago will have to request duplicate 1095-C forms from Human Resources at benefits@luc.edu. Please complete and return the request form.

If you worked at more than one employer, and carried health care coverage with another employer, too, you will receive separate Form 1095-C documents.

The Internal Revenue Service (IRS) can provide additional information about the Form 1095-C document.