Purchase Requisitions, Payment Requisitions and Procurement Cards can all be used as purchasing mechanisms.  The descriptions below will help you decide. 

 

It is recommended that departments utilize a Purchase Requisition whenever possible.   Purchase requisitions and purchase orders provide for better control, tracking, and approval of university expenditures.  A sample list of items that would normally fall under the purview of the Purchasing function include but are not limited to: Furnishings, Computers (PC and Laptops) and Tablets, Computer Peripherals, Software, Equipment and Appliances, Research Supplies (medical and academic), Copy Machines, Facsimile and Telecommunication Equipment, Automobile purchase or lease.  Contact purchasing@luc.edu

 

In some instances, the use of Payment Requisitions, processed by Accounts Payable for goods and services, is more efficient.  Typical items paid by expense reqs include Construction, Permits and Related Fees, Conference or Seminar Registration Fees, Instructional Materials, Membership Dues/Fees, Periodicals and Subscriptions, Postal Service Payments (meter replenishment, permits, etc.), Insurance Premiums, Utilities, Advertising, Contracted or Professional Services (subject to workers classification evaluation), Royalty Fees, Awards, Honorariums, and Stipends and Non-Employee Reimbursement.  Contact payables@luc.edu

 

 

Use of a university issued Procurement Card can often be used to expedite the payment of certain low dollar goods and services. These payments are subject to all LUC Procurement Card Policies and procedures, which can be found at  http://www.luc.edu/finance/procard.shtml.  Examples of items that would be considered acceptable intended uses of the procurement card for purchase are:  Travel/transportation Expenses (Airfare, Lodging, Meals, Parking, Conference or Seminar Registration Fees, Membership Dues or Fees, and Periodicals and Subscriptions.  All executed procurement card transactions are substantiated each month, and all supporting documentation is forwarded to the Procurement Card Administration office for review and archival.  Transactions are periodically audited for policy compliance.  Contact Procard-Admin@luc.edu