Overpayments Collection
If an employee has been overpaid by Loyola University Chicago, the overpayment is a legal debt and must be repaid in full. It is the policy of the Payroll Department to work with the department to initiate recovery efforts on all payroll overpayments as soon as the discrepancy is detected.
When a department or employee determines that an overpayment has occurred, the department or employee must notify the Human Resources Office (HR-Payroll-Processing@luc.edu) and Payroll (Payroll@luc.edu) via email as soon as the overpayment is discovered. Details must include the employee’s name & ID, date the issue was discovered, the period of overpayment, the amount and type of overpayment (i.e. Regular wages, supplemental pay, etc.) and the reason for overpayment.
Payroll and/or HR will determine the final amount owed based on their assessment of the overpayment. They will also determine the best repayment method, with the preference being a salary reduction/repayment agreement, if the employee will continue to receive future pay; or either an ACH or Wire transfer payment and/or check issuance, if they will not receive any future pay.
Overpayments Q&As
If an employee has been overpaid by Loyola University Chicago, the overpayment is a legal debt and must be repaid in full. It is the policy of the Payroll Department to work with the department to initiate recovery efforts on all payroll overpayments as soon as the discrepancy is detected.
When a department or employee determines that an overpayment has occurred, the department or employee must notify the Human Resources Office (HR-Payroll-Processing@luc.edu) and Payroll (Payroll@luc.edu) via email as soon as the overpayment is discovered. Details must include the employee’s name & ID, date the issue was discovered, the period of overpayment, the amount and type of overpayment (i.e. Regular wages, supplemental pay, etc.) and the reason for overpayment.
Payroll and/or HR will determine the final amount owed based on their assessment of the overpayment. They will also determine the best repayment method, with the preference being a salary reduction/repayment agreement, if the employee will continue to receive future pay; or either an ACH or Wire transfer payment and/or check issuance, if they will not receive any future pay.