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Loyola University Chicago

Women and Leadership Archives

Donating Records

What do we collect? For the WLA, we collect materials related to individual women and women's organizations very broadly defined. We are especially interested in the subject areas of women in politics, the arts, sciences, education, philanthropy, and business. In addition, we strongly welcome the donation of records related to second and third wave feminism, women's social justice activism and community building as well as collections related to Catholic women, both lay and religious, Catholic theology, and feminist theology. Mundelein College Alumnae are strongly encouraged to consider adding their own papers to the Mundelein College Records Collection.

At present, the WLA has zero processing backlog which means that we can give each newly arrived collection immediate attention including preservation, arrangement, and description. We also work to make the collections visible to researchers by promoting on our website, catalog records, and our facebook page.

For more information including a basic facts, an informational brochure, and/or a meeting with the WLA director please contact the Director, Women & Leadership Archives.

Donating Materials: An Overview

Donating personal or organizational records is often a deeply personal process which can take from a few hours to a few years to complete depending on the concerns and materials involved. It is simply different for everyone. But, how to start the process? For most people, that is with a general conversation with a professional archivist about what materials they have and what it means to donate materials. Very often the donation process is shrouded in mystery which leads to the perception that it is exceptionally complex. This is not true. Typically, an archivist will be able to help you along the way, including identifying your rights as a donor, evaluating the material, arranging the pick up or shipment of the material, and the legal transfer.

But what to donate? Each archival repository is different and is limited by space and resources. Within these limitations, however, there is usually a great deal of diversity in the types of records that can be accepted in a collection. The following are not exclusive lists, but are typical of some of the materials that can be found in an archives. Also listed are some of the typical (and not-so-typical) formats of material found in archives.

Typical Personal Papers

Typical Organization Records

Clubs and/or Associations
Personal Correspondence (email, paper, cards, notes)
School Course Schedules
Report Cards, Performances, Assignments
Curriculum Vitae or Resume
Materials related to Family History (partner, spouse, children)
Scrapbooks and/or Photo Albums
Loose Photos
Lectures and/or Speeches
Unpublished & Published Research
Subject Files (relevant to research)
Interviews (tapes and transcriptions)
Awards and/or Certificates
Newsletters, Fliers, Brochures
Committee Work (agendas, meeting minutes) Conferences
Community Activity and/or Public Service Major Projects/Positions/Employment
Professional Affiliations
Proposals and/or Grants
Staff Related/Rosters
Community Activity and/or Public Service
Major Projects
Proposals and/or Grants
Ephemera (posters, banners, editorials, buttons)
Speeches, Press Releases
Subject Files (relevant to interest)
Tapes (audio or video) public events
Articles of Incorporation
Bylaws and Revisions
Legal Documents
Membership Lists
Planning Documents
Newsletters/ Brochures, Pamphlets, Fliers Advertisements
Committee work (agenda, meeting minutes)


Formats of Material Accepted at the WLA

Paper (any kind including Regular, Newspaper, Fax, tissue, laminated)
Digital (flash drive/pendrive, cd, cd-rom, CD-RW, DVD, zip, floppy)
Audio-Visual (vinyl, 8-track, cassettes, reel-to-reel, slides, VHS, BETA)
Photographs (almost any condition, size, age, framed or unframed, slides)
Ephemera (Banners, signs, posters, awards,  pins, pens, busts, trophies, clothing)


Women and Leadership Archives
Loyola University Chicago · Piper Hall · 1032 W. Sheridan Road · Chicago, IL 60660
Phone: 773.508.8837 · E-mail: WLArchives@luc.edu

Notice of Non-discriminatory Policy