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Loyola University Chicago

University Marketing & Communication

Style Guide

Loyola University Chicago Style Guide

As part of an institution of higher education, it is important to be accurate, clear, and consistent in communication. University Marketing and Communication uses the Chicago Manual of Style, currently in its 16th edition. The Chicago Manual is one of the two most followed style guides and is geared toward making the English language clear and readable.

The guidelines below are intended to be helpful and to answer your questions, not to restrict. There is room for flexibility and for personal style. Always use discretion and tailor your language for its intended audience.

Below are some common rules and exceptions.

Of particular note are the following changes between the first version of the Loyola Style Guide and this updated version. Please see the corresponding entry for full information:

Please contact Annie Busiek in University Marketing and Communication at abusiek@luc.edu with questions or suggestions for making Loyola University Chicago's style guide more helpful. 


abbreviations

As a rule, use full-word spellings in narrative text except where space is limited, in which case, use them consistently.

alumnus/alumna/alumni

a.m. and p.m.

Lowercase with periods.

and

Avoid starting a sentence with and.

art exhibits and art works

Italicize the name of an exhibit: LUMA is proud to present its latest exhibit, Arts Botanica. Individual art works, paintings, and photographs are also italicized: The Piano Lesson. See Titles of works.

Beijing Center, the

Although the Beijing Center is sometimes known as TBC, do not capitalize the preceding the in running text: Students can spend time at the John Felice Rome Center and the Beijing Center.

board of trustees

Do not capitalize unless it’s part of the proper name: John Doe is chairperson of the Loyola University Chicago Board of Trustees. But Father Garanzini currently serves on the boards of trustees of Loyola University New Orleans and Fairfield University.

building names

See appendix.

but

Avoid starting a sentence with but.

BVM

Stands for Sisters of the Blessed Virgin Mary. No periods.

campus

Capitalize only when part of the name, otherwise do not: Lake Shore Campus but lakeside campuses and Lake Shore and Water Tower campuses. See appendix.

campus locations

Go from specific location (room) to more general (floor and building) to the campus: Kasbeer Hall, 15th Floor, Corboy Law Center, WTC. See appendix.

capitalization

Centers of Excellence and similar

Capitalize when referring to the Centers of Excellence. If referring to one specific center, capitalize its title: the Center for Integrated Risk Management and Corporate Governance. After that, if referring to it by the word center alone, it does not need to be capitalized. The Center for Integrated Risk Management and Corporate Governance is a new initiative. The center opened last year. See appendix for full list.

cities

For a list of cities that may stand alone and do not require state/country identification, see state names.

class years

Put an apostrophe before a class year: ’87. Alumni are listed as follows: John Doe (BA ’87). When referring to a class as a group, do not capitalize: the class of ’87. See also alumnus/alumna/alumni.

colons

Correct: A resume should include educational background, work experience, and any knowledge of foreign language.

Incorrect: A resume should include: educational background, work experience, and any knowledge of foreign language.

commas

Use a comma before the last item in a series of three or more: Every heart beats true for the red, white, and blue.

dashes

data

dates

degrees

departments

el, referring to train

See ‘L.’

ellipsis points

To indicate an omission in quoted text, used three spaced periods preceded by any other necessary mark of punctuation (including any period of a previous complete sentence, which always precedes the three spaced periods).

e-mail

Use the hyphen. No need to capitalize.

faculty/staff

These are singular nouns referring to groups; use them as such: Our faculty is world-class. To make faculty or staff plural, use staff members or members of the faculty, etc. There is usually no need to capitalize faculty or staff in text.

Father

See President of Loyola and religious orders.

health care

Health care, whether it is used as a noun or an adjective, should be written as two words and not hyphenated.

however

Avoid beginning a sentence with however. You may, however, offset it with commas.

hyphens

impact

Avoid using impact as a verb unless in a physical context. In other words, resist using impact as a verb meaning “to affect.” Although this usage is becoming more common in informal speech and writing, it is hyperbolic and widely considered incorrect. Consider using affect or influence instead. (See Chicago Manual 5.202.)

initials

Use a space between initials: E. M. Forster.

Internet

Capitalize. Do not capitalize web, website, or web page. See also web.

Jr. and Sr.

In modern usage, Jr. and Sr. are no longer preceded by a comma: Dr. Martin Luther King Jr. was a civil rights leader.

‘L’

Accepted abbreviation for CTA trains is ‘L.’ One quotation mark on each side and capitalized. This information is from the CTA Media Relations department.

Loyola magazine

Loyola is the entire title of the magazine, so you would list it like this: “The subject was mentioned in the New York Times, Chicago Sun-Times, Chicago Tribune Magazine, and Loyola magazine.”

Loyola University Chicago

Loyola University Chicago, Loyola, or LUC are acceptable. Avoid Loyola Universityor Loyola Chicago.

majors

Do not capitalize unless there is a proper noun: anthropology major; English major. See also departments.

Mass

Capitalize when referring to the religious service.

names

In text, first reference should include full name; in later references use the last name only. Repeat the first name only to avoid confusion with someone else. See also religious

orders and titles.

nonprofit

Nonprofit is one word, without hyphens, when used either as adjective or a noun. Not-for-profit, which is also acceptable, however, does take hyphens. See also prefixes.

numbers

percent

Use numerals and write out the world “percent” in running text: There was a margin of 7 percent.

possessives

President of Loyola

1. On an invitation or program, first reference:
Rev. Michael J. Garanzini, S.J., President and CEO, Loyola University Chicago

2. On an invitation or program, second reference:
Rev. Garanzini

Loyola President and CEO Michael J. Garanzini, S.J.

or Michael J. Garanzini, Loyola president and CEO

Father Garanzini

As with any of these guidelines, use your discretion and use the term you think best fits your document and your document’s intended audience. Be consistent within a document.

religious orders

See also President of Loyola.

rooms

See appendix.

saints

When referring to a saint by name, as in St. Ignatius or St. Joseph, use the abbreviated title St.

schools

See appendix.

seasons

Do not capitalize in running text: The program will begin next fall.

semicolons

When items in a series involve internal commas, they should be separated by semicolons: The itinerary is as follows: St. Paul, Minnesota; Austin, Texas; Jackson Hole, Wyoming; and Green River, Utah.

S.J.

Although there are no periods in BVM and degrees (like MA), we are leaving them in S.J. for reasons of tradition.

spaces

Put one space between sentences, not two. Put one space after a colon, not two.

split verb forms

Incorrect: She was ordered to immediately return home.

Correct: She was ordered to return home immediately.

state names

Use two-letter postal abbreviations only in addresses; spell out state names in text unless space is an issue. The following cities stand alone and do not require state/country identification: Atlanta, Baltimore, Boston, Chicago, Cincinnati, Cleveland, Dallas, Denver, Detroit, Honolulu, Houston, Indianapolis, Las Vegas, Los Angeles, Miami, Milwaukee, Minneapolis, New Orleans, New York, Oklahoma City, Philadelphia, Phoenix, Pittsburgh, St. Louis, Salt Lake City, San Antonio, San Diego, San Francisco, Seattle, Beijing, Rome, Vatican City.

titles of works

titles, professional/academic

Capitalize when they precede a name as a title; use lowercase when they follow the name or stand alone. Always place long titles after a name. Exceptions may be called for in promotional or other contexts for reasons of courtesy or politics.

United States

Spell out as a noun: best university in the United States; abbreviate US as an adjective, and do not use periods: the US hockey team.

University

utilize

The word use is preferred.

web

ZIP code

ZIP is an acronym and is in all-caps; code is lowercased.

Loyola

University Marketing & Communication
820 N. Michigan Ave. · Lewis Towers 1400 · Chicago, IL 60611
Phone: 312.915-6459 · Fax: 312.915.6185

Notice of Non-discriminatory Policy