Study Abroad Policies
Policies outlined on this page apply only to the following Loyola Global Partner, Global Exchange and Petition programs
Study Abroad Policies
All graded courses taken on Loyola study abroad programs will count towards your Loyola degree. Courses for students on Global Partner, Global Exchanges and Petition programs count as general electives unless you seek approval through the Study Abroad Course Approval Process. After completion of this process, courses may count towards your major, minor, Core, Engaged Learning or other curriculum requirements.
The Office for International Programs will accept the credit directly from any Loyola approved study abroad program. THis meants that study abroad credit will show up on your Loyola transcript. It is not considered transfer credit. Also, students are considered "in residence" while abroad.
For academic semester or year study abroad programs, students must enroll for the equivalent of a full-time course load (minimum of 12 Loyola credit hourse per semester) while abroad. "Course Enrollment Guidelines" are available in the Office for International Programs to help you determine what constitutes a full course load for your chosen program.
For summer programs, there is no minimum or maximum credit load required, unless otherwise specified in the materials provided by your program.
Please note that for many programs, "course schedules" are not part of the culture and not commonly available for student use. You should expect to officially choose and enroll in courses after arriving in your host country.
All Loyola students attending Global Partner, Global Exchange and Petition programs will be enrolled in an Interdiscplinary Studies (INDS 300X) placeholder course during their time abroad carrying the following credit hours:
- Semester and academic-year programs: 12 credit hours (if you need to be enrolled in 15 credits for financial aid purposes - please contact the Office for International Programs).
- Summer programs will carry 6 credit hours.
The Office for International Programs will register you for the placeholder course at the end of the semester prior to your term abroad. You will notice that the INDS 300X course will appear in LOCUS for the duration of your program abroad.
Grades for all study abroad courses will show up on your Loyola transcript and factor into your Loyola GPA.
Many international universities do not use the same grading system as Loyola. The Office for International Programs will determine grade equivalents for all freoign grades received on study abroad programs.
- For API, CIS, IES, SIT, SRAS and USAC programs, Loyola receives your transcripts with the grades already converted, and Loyola will use these converted grades for posting to your Loyola transcripts.
- For other programs, please contact the Office for International Programs to find out how your grades will be converted
Grades received on study abroad programs will be subject to each individual Loyola school or college's policies regarding minimum grades needed for a course to count toward your major, minor, Core or other degreen requirement.
In general, you must have requested and gotten your request approved by your advisor or dean for a course to count as pass/no pass by the following deadline:
- Semester programs: end of the 2nd week of classes
- Summer programs: end of the 1st week of classes
The Office for International Programs can verfiy to your dean or advisor the specific date of your program upon request.
Students may participate in up to the following number of terms abroad:
- Two academic semesters
- Unlimited summer/j-term/spring break programs
Students who wish to participate on a third semester abroad program must apply for an appeal and be approved by the Office for International Programs.
Loyola has developed a list of programs that it believes to be of very high academic quality and that provide an environment abroad that helps students to succeed in their foreign surroundings. Loyola limits student participation to these programs and will not accept the credits from outside study abroad programs.
However, if a student cannot find a Loyola sponsored program that meets their specific academic needs and goals, the student may conside going through a petition process in order to attend another program. A study abrod review committee will review petitions for approval.
Petitions will be accepted for full year, semester and summer programs. For further information regarding petitions, contact the Office for International Programs at 773-508-3899. The deadlines for submitting a petition are as follows:
- Fall and full year programs: March 1st
- Spring programs: October 1st
- Summer programs: March 1st
Please Note: Students cannot earn credit toward their degree for course taken abroad unless they have their program approved through the Office for International Programs. It is not possible to transfer credit in through Loyola academic advising units or the Office for Registration and Records for non-Loyola study abroad programs.
After your program has ended, your study abroad program institution will mail the Office for International Programs an official transcript. It is ultimately the student's responsibility to follow-up with their study abroad program to ensure that the transcripts will be sent to Loyola.
In some cases, transcripts from abroad can take several weeks or even months to arrive at our office. If a delay in the arrival of your transcripts and the subsequent uncertainty you may have regarding final course, credit and grade information causes you difficulty in making informed decisions about enrollment for future semesters at Loyola, please contact us and we will ascertain whether the process can be expedited.
When the Office for International Programs receives your transcript, we will perform credit and grade conversions as necessary and submit the information to the Office of Registration and Records for posting to your Loyola transcript. Titles of your study abroad courses, credit hours and grades will appear on your official Loyola transcript and will factor in your cumulative GPA.
Student conduct history will factor into a student's ability to be able to study abroad. The Office for International Programs will review each student's disciplinary history in conjunction with the Office for Student Conduct and Conflict Resolution (OSCCR) in the admission process. Also, students who are on disciplinary probation at the time of applicaiton to study abroad may find it especially challenging to be granted permission to go abroad.
You may not enroll in courses abroad that are similar to course that you have previously taken at Loyola and for which you have earned credit. If in doubt, consult an academic advisor. Courses abroad that you have taken at Loyola and for which you already have credit will be considered "unauthorized repeats: and will not not earn additional credit.