Contracts
Any time an RSO establishes an agreement for service (anything other than tangible goods) with an off-campus individual, group, or company, a contract must be used (regardless of cost or fee – forms must be filled out even when fees are waived). Any off-campus individual, group, or company includes, but is not limited to:
- Artistic performances
- Speaking engagements
- A/V, sound, staging, or other media equipment rentals
- Workshops, training, or group instruction
- Inflatable games or other entertainment equipment
- Transportation services
- Catering services
All agreements/contracts must be signed and executed by the Center for Student Engagement. Students must never sign a contract. Contracts are due five weeks before the event date via purchase request. Late contracts will NOT be accepted.
Need help with your required contract documents for your event? A sample of all of the different elements of a completed contract can be found on LUCommunity.
*Loyola University Chicago will not be responsible, financially or otherwise, for any verbal or written agreements entered into by students, student organizations, or unauthorized University faculty and staff advisors.
FAQs
Any time an RSO establishes an agreement for service (anything other than tangible goods) with an off-campus individual, group, or company, a contract must be used (regardless of cost or fee – forms must be filled out even when fees are waived). Any off-campus individual, group, or company includes, but is not limited to:
- Artistic performances
- Speaking engagements
- A/V, sound, staging, or other media equipment rentals
- Workshops, training, or group instruction
- Inflatable games or other entertainment equipment
- Transportation services
- Catering services
All agreements/contracts must be signed and executed by the Center for Student Engagement. Students must never sign a contract. Contracts are due five weeks before the event date via purchase request. Late contracts will NOT be accepted.
Need help with your required contract documents for your event? A sample of all of the different elements of a completed contract can be found on LUCommunity.
*Loyola University Chicago will not be responsible, financially or otherwise, for any verbal or written agreements entered into by students, student organizations, or unauthorized University faculty and staff advisors.
| When is a contract needed? | When is a contract not needed? |
|---|---|
| The vendor and/or their staff will be on campus. | Food will be delivered |
| your event will have paid speakers or panelists | The event is held off campus; the location might have their own contract |
| The vendor requires multiple payment schedules | Regarding the rental of equipment, the staff member will not be on campus. |
| High liability | Nonpaid speaker/panelist |