Loyola University Chicago

Services for Students with Disabilities

Student Academic Services

Common Accommodations

Testing Accommodations

In order to use SSWD’s testing accommodations, It is the student’s responsibility to schedule exams with accommodations using the Exam Scheduling Form. Alternatively, students may also make different arrangements directly with faculty.

Reduced Distraction Environment

A reduced distraction environment means that the student needs to take the exam in an area that is reasonably quiet with low stimuli. The environment doesn’t need to be a silent private setting.  The environment can include taking the test with a small number of students and the room must allow for students to start and finish their exams with limited interruptions. Tools that may help further reduce distractions for students may include: noise cancelling headsets, ear plugs, study carrels, etc.

Private Room

A private room accommodation means that the student needs to take an exam in a reasonably quiet with low stimuli room in a room by themselves.

Extra Time on Tests/Quizzes

Students who have the accommodation of extra time on tests/quizzes should receive extra time on any test/quiz intended to be completed in a single session and is graded such as; quizzes, pop quizzes, exams, midterms and finals. The additional time is calculated from the total amount of time given to the class to take the test/quiz. If an exam is to be completed through an online learning management system, extra time can be added for an individual student. In order to give a student extra time through SAKAI, please contact LUC IT at: https://www.luc.edu/its/helpdesk/index.shtml

Assistive Technology

Some students may use computers for typing short answers/essays, dictation software, or reading software on their tests/quizzes.

Use of Calculator

In some cases, students with very Specific Learning Disabilities in math (Dyscalculia) may be approved to use a basic 4 function calculator in class and on exams.  Instructors should notify SSWD if this fundamentally alters course objectives. 

Note Taking Accommodations

Audio Note Taking Software

Notetaking services are academic accommodations to provide access to course lectures for students whose documented disability affects their ability to take notes. The notes and lecture materials provided are not meant to be a substitute for class attendance. Section 504 of the Rehabilitation Act of 1973 (45 CFR 84.44) specifically identifies audio recording as an appropriate academic accommodation. 

Students use software called Sonocent. Students may use their phone, tablet, or laptop to record the lecture, and providing power points in advance is recommended to help the student best utilize the software. Students must complete the Audio Note Taker Form, in which the student agrees to not share any course recordings and acknowledges that the recordings are solely for their personal educational use. Students must obtain faculty signatures to demonstrate faculty is aware that class is being recorded.

Peer Note Taker

Notetaking services are academic accommodations to provide access to course lectures for students whose documented disability affects their ability to take notes. The notes and lecture materials provided are not meant to be a replacement for a student’s own notes (unless a student is unable, due to the effects of a disability, to take any notes at all) or as a substitute for class attendance. SSWD may request the faculty to assist in facilitating a peer note taker; a detailed request from SSWD will be provided if this accommodation is necessary.

Priority Registration

Priority Registration is an accommodation approved by SSWD on an individual basis through an interactive process between SSWD and the student. It must be supported by the documented effects of the student’s disability. When approved, Priority Registration gives eligible undergraduate students access to register for courses on the earliest possible date. Priority registration may not be applicable for students during their first semester at LUC.

Accessible Instructional Material

Any text that is required or supplemental for academics needs to be accessible. Accessible instructional materials are print- and technology-based educational materials, including printed and electronic textbooks and related core materials that are designed or converted in a way that makes them usable across the widest range of student variability regardless of format (print, digital, graphic, audio, video).

Enlarged Font

SSWD will indicate the recommended font size in the student’s accommodation letter.

Audio Books and E-books

Students approved for audio books or e-books must submit the Alternative Textbook Form to SSWD.

Consideration for Flexible Attendance

Students may need flexibility with attendance within reasonable limits beyond syllabus policies. This accommodation can be implemented differently in each course as the essential elements and design of a course have to be taken into consideration. Faculty, please see Attendance/Deadline Accommodation Guide for more information. Students are encouraged to complete the Attendance/Deadline Accommodation Agreement Form with faculty to determine appropriate expectations for each course.

Consideration for Flexible Deadlines

Students may need flexibility with deadlines within reasonable limits beyond syllabus policies. This accommodation can be implemented differently in each course as the essential elements and design of a course have to be taken into consideration. Faculty, please see Attendance/Deadline Accommodation Guide for more information. Students are encouraged to complete the Attendance/Deadline Accommodation Agreement Form with faculty to determine appropriate expectations for each course.

Deaf and Hard of Hearing Accommodations

Captioning

All video materials must be captioned. If captioning/transcription is not available, please contact our office at 773-508-3700 or sswd@luc.edu.

CART Communication Access Realtime Translation

CART provides an instant translation of spoken English into written text that is displayed on a laptop monitor. This allows the student to read what is being said during a class session. CART can be provided in person or remotely.

Interpreter

Sign language interpreters serve as communication facilitators between the student and professors or teaching assistants and other participants in classes and meetings.

Preferential Seating

Student may require preferential seating in the classroom. The actual location will depend on the individual student's needs.

Permission for Excused Breaks

Student may require a short break during class. The nature of the break will depend on the individual student's needs.

Consideration for Spelling Errors

Student has a disability that may impact their ability to produce in-class writing assignments or exams that are correct in terms of grammar and/or spelling. Please do not subtract points for this unless it is a fundamental component of the class to produce writing samples on demand.