Loyola University Chicago

Student Activities & Greek Affairs (SAGA)

Division of Student Development

Submitting Contracts

How to submit contracts to the University

1. Be sure you are ahead of the contract submission deadline. Completed contracts must be submitted no less than 4 weeks prior to the event date. Late submissions will not be accepted or approved.
2. Be sure you have all the components that are necessary to submit a contract. See the "Contracts" tab on the left task bar, which contains a section outlining the necessary components.
3. Contracts cannot be submitted via email, fax, or in person. Contracts must be submitted via OrgSync, uploaded to a payment request. Follow the directions outlined below:

  1. The deadline to submit a University Check payment request is 4 weeks prior to the event date. Completed contracts have the same 4 week submission deadline and must be uploaded on your check payment request in order to be submitted. By completing these steps, you are both submitting the contract and simultaneously submitting the University check payment request.
  2. Log in to OrgSync, using your Loyola I.D. and password.
  3. From the "My Memberships" tab, select the group for which you would like to submit a budget request.
  4. From the main toolbar, select "Treasury" > "Manage Budgets". (If you don't see "Treasury", first select "More").
  5. Select the appropriate funding period from the drop-down menu (e.g., Spring 2013 SBR).
  6. Select the name of the approved budget/program for which you are requesting a payment.
  7. Click "Details", or the blue event name.
  8. Click "Request Payment".
  9. From Payment Type, select “Check Requisition". You will then input the logistical details of your payment request.
  10. Enter the payment amount in the “Request Budget Payment” box next to the line item you're using. If you are paying for a performer/speaker, any payment for travel/lodging must be included in one singular check request. Loyola will pay one flat fee to the vendor; that payment can include funds to cover costs like travel/lodging, but making reservations/accommodations are the sole responsibility of the vendor, not of LUC/SAGA/students, and separate payment will not be generated.
  11. Attach all supporting documents (invoices, completed contracts and W9 forms, itemized quotes) by clicking Upload.
  12. At the bottom, leave any additional comments or information you believe would be helpful to the SAGA staff member that will process your request, including whether the check should be set to the SAGA office for pickup by the organization, or whether it should be mailed directly to the vendor.
  13. Click Submit.

 

  1. The deadline to submit a University Check payment request is 4 weeks prior to the event date. Completed contracts have the same 4 week submission deadline and must be uploaded on your check payment request in order to be submitted. By completing the steps, you are both submitting the contract and simultaneously submitting the University check payment request.
  2. Log in to OrgSync, using your Loyola I.D. and password.
  3. From the "My Memberships" tab, select the group for which you would like to submit a budget request.
  4. From the main toolbar, select "Treasury" > "Manage Revenue Funds". (If you don't see "Treasury", first select "More")
  5. Click "Create Withdrawal".
  6. Name the withdrawal to reflect the nature of the request.
  7. From Payment Type, select “Check Requisition". You will then input the logistical details of your payment request.
  8. From Category, select “2510 – Revenue funded event”. You will then input additional details pertaining to your event. Select "No" when prompted about an Allocations Committee hearing.
  9. Under Name, list the organization name.
  10. Click "Line Item" and select “2510 – Revenue”.  Give specifics in in the Description section (e.g., the name of the caterer/vendor/store/website). In the third column, input the amount you would like to spend from the organization’s Revenue. Click Add Line Item to enter your next item.
  11. Attach all supporting documents (invoices, completed contracts and W9 forms, itemized quotes) by clicking Upload.
  12. At the bottom, leave any additional comments or information you believe would be helpful to the SAGA staff member that will process your request.
  13. Click Submit.
  1. The deadline to submit a University Check payment request is 4 weeks prior to the event date. Completed contracts have the same 4 week submission deadline and must be uploaded on your check payment request in order to be submitted. By completing the steps, you are both submitting the contract and simultaneously submitting the University check payment request.
  2. Log in to OrgSync, using your Loyola I.D. and password.
  3. From the "My Memberships" tab, select the group for which you would like to submit a budget request.
  4. From the main toolbar, select "Treasury" > "Manage Revenue Funds". (If you don't see "Treasury", first select "More")
  5. Click "Create Withdrawal".
  6. Name the withdrawal to reflect the nature of the request.
  7. From Payment Type, select “Check Requisition". You will then input the logistical details of your payment request.
  8. From Category, select “2510 – Revenue funded event”. You will then input additional details pertaining to your event. Select "No" when prompted about an Allocations Committee hearing.
  9. Under Name, list the organization name.
  10. Click "Line Item" and select “2510 – Revenue”.  Give specifics in in the Description section (e.g., the name of the caterer/vendor/store/website). In the third column, do not input any dollar amount; it should remain at $0.00.
  11. Attach all supporting documents (invoices, completed contracts, itemized quotes) by clicking Upload.
  12. At the bottom, leave any additional comments or information you believe would be helpful to the SAGA staff member that will process your request.
  13. Click Submit.