Sponsored Program Accounting
Policy Name | Description | Compliance Driver | Applicability | Last Review |
---|---|---|---|---|
Advance Account Authorization Forms |
A department/investigator may, at its own risk, request an Advance Accounting Unit (AU) if it is certain that an award will be made |
NIH Grants Policy Statement,Office of Management and Budget (OMB) Circulars A-21 and A-110 |
Faculty OR Staff |
04/07/2017 |
Advance Account Guidelines |
A department/investigator may, at its own risk, request an Advance Accounting Unit (AU) if it is certain that an award will be made. |
NIH Grants Policy Statement,Office of Management and Budget (OMB) Circulars A-21 and A-110 |
Faculty OR Staff |
04/07/2017 |
Central Clinical Trial Accounts Policies and Procedures |
To ensure that costs related to clinical studies performed at Loyola University Chicago are properly charged according to protocol. The policies and procedures are to ensure compliance with federal cost principles, consistency in accounting and costing practices, and flexibility to meet the uniqueness of clinical studies. |
Office of Management and Budget (OMB) Circular A-21 |
Faculty OR Staff |
11/08/2006 |
Certification of Student Participation on Sponsored Research Projects |
Policy and procedures to document and certify a student's committed effort on a sponsored project for any graduate student, post-doctoral student, resident or fellow who is not receiving a stipend or salary from the sponsored program. |
Office of Management and Budget (OMB) Circular A-21 |
Faculty OR Staff |
09/18/2017 |
Cost Overdraft Policy |
To establish responsibility regarding unresolved sponsored project overdrafts. Overdrafts are comprised of salary and/or other direct cost expenditures, including commitments, which exceed the authorized total sponsored project award amount. |
Office of Management and Budget (OMB) Circular A-110 |
Faculty OR Staff |
04/07/2017 |
Cost Transfer Policy |
University and federal policies require prompt transfers to grants and contracts. All retroactive transfers must be made within 90 days of the posting and must be reasonable, allocable, and allowable. |
Office of Management and Budget (OMB) Circulars A-21, A-110 and A-133 |
Faculty OR Staff |
04/07/2017 |
Effort Certification Policy, Definitions & FAQs |
To comply with the federal regulation of OMB Circular A-21, the University must provide clear direction for faculty and staff for determining effort when preparing proposals and payroll forms. It is necessary to track and confirm certification of effort by the University personnel. |
Office of Management and Budget (OMB) Circular A-21 |
Faculty OR Staff |
08/18/2017 |
Gift Card Policy |
Guidelines and procedures for the purchase and distribution of gifts and gift cards/certificates purchased with University funds to ensure compliance with the University’s tax withholding and reporting obligations. |
Controller of General Accounting, Director of Purchasing, IRS |
Faculty OR Staff |
09/04/2014 |
Grant Expenditure Review Policy |
Principal Investigators (PI) of extramurally funded grants or contracts are required to review their grant and contract accounting units (5XXXXX series) on a monthly basis. The monthly review is designed to ensure that all expenditures are allocable, allowable and reasonable and to correct any errors or discrepancies in a timely manner. |
Office of Management and Budget (OMB) Circulars A-21, A-110 and A-133 requirements |
Faculty OR Staff |
03/03/2017 |
Grant vs. Gift Indicator Checklist |
To provide clarification on the differences between "Gifts" and "Grants". Includes a checklist of indicators to be used in determining the appropriate classification for external funds. |
Generally Accepted Accounting Principles (GAAP) |
Staff OR Faculty |
08/04/2017 |
Signature Card Policy |
In order to comply with federal regulations, only those individuals who have signed the signature card will be able to approve expenses such as check requisitions, purchase requisitions, patient charges, expense transfer requests, etc. for that account. |
Office of Management and Budget (OMB) Circulars A-21, A-110 and A-133 |
Faculty OR Staff |
04/18/2017 |
Subaward Policy |
Policies and procedures for establishing and administering a subcontract on a sponsored project. |
Office of Management and Budget (OMB) Circular A-110 |
Faculty OR Staff |
03/16/2017 |
Unallowable Cost Policy |
The federal Office of Management and Budget (OMB) Circular A-21 describes the costs that are eligible for reimbursement under federal grants and contracts (allowable costs), and the costs that are not eligible for reimbursement (unallowable costs). |
Office of Management and Budget (OMB) Circular A-21 |
Faculty OR Staff |
08/18/2017 |
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