Loyola University Chicago

Instructional Technology & Research Support

Information Technology Services

Spring Changes

Loyola is planning for a series of important technology changes that will occur throughout the Spring 2018 semester. As our product and service providers have evolved over time, these changes are intended to retain technologies that currently offer the most desirable and attractive features, and reduce duplicative technology solutions and associated costs. There are three changes: 1) Kaltura to Panopto, 2) Adobe Connect to Zoom, and 3) Sakai Retention. The following information describes each change, the targeted timeline for the change, if/how you might be impacted, and what you may need to do to prepare for the change.


Replacement of Kaltura with Panopto

Information Technology Services (ITS) is transitioning from Kaltura (Loyola Media) to Panopto for video repository and video streaming services beginning in January 2018 and completing the transition by June 2018. Panopto provides all the functionality of Kaltura while offering additional services such as classroom capture and integration with the Sakai system.

There will be a 3-month period of overlap where videos will be located in both systems allowing time to update the links to the videos (April-May). ITS will contact affected individuals directly via e-mail to coordinate the update of the links. We expect this link update process to occur during the March through May 2018 timeframe.

What do I need to do in preparation for this change?

As part of this project, ITS will work with Panopto to migrate videos (copy media from Kaltura to Panopto). Individuals will not need to move any content themselves. If individuals use any direct links or embed codes to their videos within Kaltura (i.e., a T4 webpage), those links will need to be updated to refer to Panopto once the copy process is complete.

Will I have to modify the "share permissions" for my Kaltura videos in Panopto?

File permissions for Loyola ID access to Kaltura files will automatically be copied over to the new Panopto video folders. If you have access permissions set for external e-mail addresses (i.e., person@gmail.com), you will need to reset those permissions on your Panopto folders.

Why Panopto instead of Kaltura?

Panopto has been Loyola's classroom capture solution since 2013. Panopto provides full video repository and streaming services. Kaltura has become a duplicative service for storing and sharing videos. Panopto is more widely used, better supported, and easier to use.

Where can I learn more about Panopto?

For more information and resources, please visit the main Panopto webpage. Additionally, you can meet with us real-time, face-to-face or virtually via our ITRS Drop-in sessions. Please visit the ITRS Drop-in webpage for hours and locations.


Replacing Adobe Connect with Zoom

ITS is transitioning from Adobe Connect to Zoom for web conferencing and online synchronous classroom services beginning in January 2018 and completing the transition by May 2018. Zoom has been in use for online meetings and webinars at Loyola since 2016. It provides full online meeting capabilities including the use on microphones, webcams, chat, breakout rooms, file sharing, and recording.

What do I need to do in preparation for this change?

If you have used Adobe Connect in the past for online classes and you are teaching a course this spring, we encourage you to use Zoom instead. ITS offers regular training, documentation, and self-help resources for Zoom. To learn more, please visit the main Zoom website.

What happens to Adobe Connect recordings?

As part of this project, ITS will contact individuals who have Adobe Connect recordings to coordinate either the removal of those recordings or assistance and instructions with exporting recordings for upload to Panopto. ITS will contact affected individuals directly via email during the March through May 2018 timeline.

Does this change affect those of us that use Adobe Connect for webinars and open houses?

ITS will reach out to departments who have used Adobe Connect in the past to host online webinars and open houses to coordinate a transition to Zoom. We expect this transition process to occur during the January through May 2018 timeframe.

Where can I learn more?

For more information and resources, please visit the main Zoom website. Additionally, you can meet with us real-time, face-to-face or virtually via our ITRS Drop-in sessions. Please visit the ITRS Drop-in webpage for hours and locations.


Sakai Course Retention Practices

ITS will be increasing the course retention practice from 18-months to 2-years for all course sites in the Sakai learning management system. Sakai course sites greater than two years old will be deleted, and a regular practice of deleting course sites greater than two years old will occur in May 2018 and continue on a regular basis in May of subsequent years to avoid incremental costs for content that is no longer used.

Sakai project sites will also be reviewed for usage, and those not accessed in two years will be candidates for deletion. Sakai project site owners will be contacted via e-mail prior to May 2018 to coordinate the deletion of affected project sites. The deletion of Sakai project sites greater than two years old will occur in May 2018 and continue on a regular basis in May of subsequent years. 

What do I need to do in preparation for this change?

Faculty are encourage to review their old course sites before May 2018, and determine if any content is needed prior to deletion. Sakai provides many tools for managing course content, including exporting Sakai resources, lessons, and gradebooks. ITS provides Sakai training and workshops on a regular basis. Please visit the Sakai Help to search and find step-by-step instructions for backing up course content.

Where can I learn more?

For more information, please visit the main Sakai webpage. Additionally, you can meet with us real-time, face-to-face or virtually via our ITRS Drop-in sessions. Please visit the ITRS Drop-in webpage for hours and locations.