The I-9 form is a federal form that verifies the identity and employment eligibility of any new employee. At Loyola University Chicago, every student worker must submit this form once, and this process typically takes place with the student’s first on-campus job.

• Students may not begin working until Human Resources has received the completed I-9 form.

The student will fill out “Section 1: Employee Information and Attestation” of the I-9 Form. The department hiring manager must make copies of the student identity and verification document(s).

• A list of the acceptable I-9 documents can be found online. The student must provide original documents and copies of I-9 documents cannot be accepted. 
• The department hiring manager should make copies of the I-9 documents presented.
• Then the department hiring manager completes and signs “Section 2: Employer or Authorized Representative Review and Verification” of the I-9 form. Department hiring managers must sign the form.

See the last page of the I-9 form.

 

Any new student worker, including international students, must fill out the I-9 form.

• International students eligible to work in the United States must provide their Alien Registration Number OR Form I-94 Admission number on the I-9 form.

A student with an F-1 or J-1 visa is eligible for a Social Security Number (SSN) if he or she has an offer for an on-campus job, an offer letter for CPT employment (F-1), an offer letter for academic training (J-1) or an Employment Authorization Document (EAD). Additional information regarding the process, including documentation needed in order to obtain a Social Security Card is found on the International Student and Scholar Services webpage.