Loyola University Chicago

Human Resources


December 2017 Human Resources Updates

Dear Faculty and Staff,

Seasons greetings colleagues! With the holidays in full swing, Human Resources reminds you to take special note of the upcoming University Christmas Reception and closure dates. Also, in preparation for the new year, medical plan participants should keep an eye out for new insurance cards arriving at their homes. The new year is also a time for rejuvenation and reflection. We invite you to engage in Loyola’s health and wellness initiatives and participate in February’s Go Move Challenge. We also encourage you to take time to reflect and connect with your colleagues at the Inner-Mission Employee Retreat and the Dr. Martin Luther King Jr. Celebration scheduled in January.

Closure Pay
Per the announcement in August from President Jo Ann Rooney, JD, LLM, EdD, the University will be closed the entire week of Christmas, December 25–29, and will reopen on Tuesday, January 2, 2018. Similar to last year, we know that some staff members will be needed on campus to provide support during this weeklong closure. That communication should take place with your supervisor. Any staff member required to work the three closure days should coordinate with their supervisor to schedule alternate time off 45 days before or after the closure days. If appropriate, when completing your timecard, please use the pay code “Closure Pay” in Kronos.

New Medical Insurance and CVS Caremark Prescription Drug Cards
During the week of December 25, each faculty and staff member enrolled in the Loyola Medical Plan for January 1, 2018, will receive a new medical insurance card and a separate CVS Caremark prescription drug card at their home address. Two cards will be sent to each household in the faculty or staff member’s name, which should be used by all dependents enrolled in Loyola benefit plans. In addition, health plan participants who would like to obtain contraceptives at no cost will need to contact CVS Caremark to request a separate contraceptive card. In December, a letter highlighting the process to request the contraceptives card, including the covered contraceptive drug list, will be sent to each home.

2017 University Christmas Celebration
Join colleagues at the annual University Christmas Reception on Wednesday, December 20, from 2–4 p.m. in the Damen Student Center at the Lake Shore Campus. Visit the reception website for more details and to RSVP for shuttle service from the Water Tower and Health Sciences campuses.

Summary Annual Reports
The 2016 Summary Annual Reports, which contain financial and related information about the benefit plans, are now available online for your review.

Wellness Program
The Wellness Program features numerous financial, health, and wellness opportunities on campus. A reminder that the deadline for the fourth quarter is December 18, 2017. In 2018, benefits-eligible faculty and staff who earn 125 points per quarter will receive $75 back on their paychecks following each quarter.

EMERGE—Professional and Personal Development
Seats are still open in the Information Security EMERGE class on Monday, December 11. EMERGE programming offers personal, professional, and wellness seminars. Whether you are in a leadership role or a member of a team, you will find a program in which you can increase your knowledge and strengthen your skills. Visit the EMERGE site to register.

2018 Go Move Challenge
We are excited to announce that Loyola will participate with 19 other institutions from the Association of Jesuit Colleges and Universities in the sixth annual Go Move Challenge, February 1–28. The friendly fitness competition is designed to inspire participants to incorporate valuable health and wellness activities into their routines, while simultaneously determining which institution can accumulate the most minutes of movement in one month. In addition, the Loyola department averaging the most minutes of activity will win a healthy treat. Need inspiration? Check out the Go Move Challenge video.

Winter 2018 Inner-Mission Retreat
The Inner-Mission Employee Retreat, January 4-5, 2018, focuses on developing each individual’s personal mission, while also connecting one's mission to Loyola's mission. Located on Loyola's Retreat and Ecology Campus in Woodstock, the experience provides time to reflect and dialogue with fellow employees on the meaning of work and life's desires. For registration information, please visit the Mission and Identity website.

Dr. Martin Luther King Jr. Celebration
The Executive Council on Diversity and Inclusion is excited to announce that the 2018 MLK Celebration will take place during the week of January 22. This year’s theme is transformative thinking, and there will be opportunities on all three main campuses to learn how Loyola community members integrate Dr. King’s principles into their personal and professional experiences. We encourage you to sign up and volunteer at a Service Day location. Faculty and staff who volunteer will receive full pay for the day and are not required to use any accrued vacation or personal days.

For additional details on all of these updates, visit LUC.edu/hr.


Winifred L. Williams, PhD
Vice President for Human Resources
Chief Diversity and Inclusion Officer