Loyola University Chicago

Center for Experiential Learning

Frequently Asked Questions

Below is a list of frequently asked questions about the annual Undergraduate Research & Engagement Symposium.

Who can participate?

All Loyola students who have conducted a research or community engagement project (through a course, independent study, fellowship, service-learning experience, academic internship, or student organization) are welcome to present their project in either an oral or poster presentation.  

Where can I register and when is the registration deadline?

Registration for the 2020 Undergraduate Research & Engagement Symposium will open in Fall 2019. If you are presenting research or a community engagement project as a group, please select one group member to register for the conference. (There will be a space to list co-presenters on the registration form.) Late registrants cannot be guaranteed involvement in this year's symposium. 

What should I expect during my session?

Poster sessions last 90 minutes. During the poster session, presenters should expect to deliver a brief presentation about their project and answer audience questions. You can find more information about preparing your poster presentation

Oral presentation sessions last 90 minutes and feature a panel of 3-4 presentations. Students participating in the oral presentation session should prepare a 15-20 minute presentation. The remaining time will be used for audience questions. You can find more information about preparing your oral presentation

Can a group present?

Yes! We encourage both individual and collaborative presentations. If you are presenting as a group, please select one group member to complete the registration form for the whole group. There will be space available to list all co-presenters in the registration form. It is the responsibility of the group member registering for the symposium to share all conference communications with their co-presenters.

Can I present if my research or project has not been completed by April?

Yes! You do not need to have completed your project or collected final results in order to present. Students are welcome to present projects or research that are still in progress.

How do I create, submit, and/or print my poster?

To be printed in time for the symposium, all posters must be submitted one week before the symposium. All students presenting at the Undergraduate Research & Engagement Symposium are welcome to print their posters for free through the LUROP program. You can find guidelines and resources for creating your poster and instructions for submitting and printing your poster on our poster printing page

What should I wear?

You are encouraged to wear professional or business casual attire.

Can I invite family or friends to my presentation?

Absolutely! The Undergraduate Research and Engagement Symposium is free and open to the public. Please feel free to invite as many guests as you would like. In the weeks before the event, we will post the program with times and locations for specific presenters.

What time should I arrive?

If you are presenting during one of the poster sessions, you should arrive no later than 30 minutes before the session in order to ensure adequate time to check in, check any bags or coats at the coat check, and pin up your poster.

If you are presenting during the oral presentation session, you should arrive no later than 30 minutes before the session in order to ensure adequate time to check in, check any bags or coats at the coat check, and set up any digital media components (PowerPoint, Prezi, and/or Learning Portfolios).

Will AV/poster materials be provided?

If you are presenting during one of the poster sessions, we will provide a poster stand, four pushpins to display your poster, and a poster number.

If you are presenting during the oral presentation session, all rooms will have AV capabilities. Please arrive early to set up any digital components to your presentation. We encourage presenters to bring backups and/or plan multiple ways to access digital presentations (USB drive, Google Drive, email, etc.). We will have limited IT support available during the session.

Where should I check in?

If you are presenting during one of the poster sessions, participant check in will be located in the hallway outside Mundelein Auditorium. Please arrive early to ensure adequate time to check in and set up your poster presentation.

If you are presenting during the oral presentation session, participant check in will be located on the 2nd floor of Mundelein. The table will be located at the top of the central staircase. Please arrive early to ensure adequate time to check in and prepare for your oral presentation.

Will there be a place to keep my bag/coat?

Yes. There will be a coat check at the symposium. If you are presenting during one of the poster sessions, you must check any and all bags or coats. No items can be kept on the floor in Mundelein Auditorium during poster sessions.


For further questions, please stop by the Center for Experiential Learning in Sullivan 295 or contact us via email at experiential@luc.edu or by phone at 773.508.3366.