Loyola University Chicago

Digital Media Services

Information Technology Services

Basics & Equipment

There are many ways you can use Zoom Webinars for presentations, individual or multiple panelists and engage your audience. Below we identify typical scenarios and experiences we've had with hosting and participating in Webinars, though as new use cases and experiences occur, we will add to this list as well.

Webinar Minimum Requirements

Is a webinar really a webinar without an audience? Let's look at some of the minimum requirements and considerations that define a webinar.

  • A host. Whether a webinar or a meeting, one individual must be defined as the "host." Hosts create the unique webinar room, configuring it with the necessary settings and features best suited to their online presentation needs. It is possible in Zoom to also have "co-hosts", additional individuals who have the same features as a host, to assist with hosting duties for the webinar.
  • A presenter. The driving force behind a webinar is the individual presenting, this is defined as the "presenter". The webinar host can certainly fill the role as presenter in addition to creating the webinar room, though if you expect more than 20 attendees, we recommend these roles be separate. You might also call this role "panelist" if you have multiple presenters.
  • An audience. Your audience can be anywhere from 1 to 300 attendees or participants. Webinars typically use the term "attendees", as "participants" is more focused on interaction more suitable for meeting spaces, though the terms can be used essentially the same. Your audience may even go beyond the maximum number based on the Webinar License - as you can broadcast through either Facebook or Youtube to an unlimited number of viewers. You can consider viewers of the recording also your audience afterward too.
  • An internet connection. As Zoom is a cloud-based solution, you must have an active network connection. We always recommend this be a wired connection, as opposed to wireless in order to reduce risks of network lag, delays in streaming your multimedia, or being disconnected from your own webinar.
  • A microphone. An online webinar doesn't need much technology, but a constant remains the ability to articulate and speak to and about your presentation. Most typically presentations are done in conjunction with PowerPoint or other presentation software to help provide visual reinforcement of your topics, though it's not necessarily a requirement to share your screen either.
Tip: Hosts, Co-Hosts and Presenters. If you expect more than 30 people to join you, consider having a colleague join to assist with technical aspects so you can focus on presenting. Or if you have a guest presenter, you can even have a colleague join you as a co-host. Zoom allows you to make others a co-host (locate the more menu next to their name in the participants list to make co-host). That way as host, or co-host, they can focus on manage participants, chat, and Q&A. They will not be able to launch polls or end the meeting, however. But this allows the presenter to focus entirely on presenting.

Recommended Equipment

Before you dive into the content of your presentation, we recommend these technical considerations during your live webinar.

PhotoDescription
Webcams - Logitech C920 HD (200px)

Webcams

Webcams offer HD video as well as built-in microphones. Perfect for single-host/presenter configurations. For scenarios with multiple presenters, consider recommending each member checkout a webcam.

Click here to learn more about Webcams...

Microphones - Blue Yeti USB Mic

USB Conference Microphone

For webinars with multiple speakers, we recommend considering using one of our USB Conference Microphones. These microphones enable greater depth and clarity and a wider range for scenarios where hosts and speakers may be around a table, in a conference room, or at the front of a stage.

Click here to learn more about USB Microphones...

  [Section List] Logitech Headset Wired B530 200px

USB Headsets

Wired, USB headsets can be the perfect companion to monitor audio as your attendees would hear them. Our Headsets are wired, so you never have to worry about issues with low batteries or faulty bluetooth connections to your workstation. These headsets also have built-in microphones, which can afford an additional microphone option, to compare between the Webcam and USB Headset. An advantage with using the microphone on a USB Headset, is the volume and level remains consistent and clear. Ideal for individual presenter/host scenarios.

Click here to learn more about Headsets...

Laptops - MacBook Air (200px)   

Laptops

Although laptops are limited to 1-per client, it is often an optimal configuration to have hosts and co-hosts on separate workstations to monitor attendees, Q&A or use other tools such as Skype for Business or the Chat to communicate with other co-hosts. Both PC and Mac laptops offered by Digital Media Services do have built-in webcams and microphones.

Click here to learn more about Laptops...

Lighting Tools - VidPro HDV-Z96 (200px)

Lighting Tools

If you find the location where your will be hosting your webinar is broadcast has difficulty with adjusting lighting, whether due to a window in the background without blinds/shades, or you want to explore the best possible lighting for your online attendees to see your presenter, consider reviewing the space and then checking out a LED Light Kit to help light your presenter/speakers.

Click here to learn more about Lighting Tools...

Tip: Consider using dual monitors. With a second monitor, you can host the screen sharing on your primary display and move windows like your participants list, chat, Q&A, and polling to a secondary monitor which will give you a greater ability to track everything at a glance. Don’t have dual monitors? Bring a second laptop, make sure it is made a co-host and you can monitor additional features there.

« Webinars & Meeting Rooms · Pre-Event Checklist »