Limits to equipment loan exist to best ensure maximum availability for the Loyola Community with the goal that checkout occurs for individual, specific instances of use.
4.1 Short- and Long-Term Loan Limits
4.1.1 Short-Term Loan Equipment
Equipment available from Short-Term Loan (STL) is not available for reservation and for use by walk-in request only. The few resources available encompass resources used for short intervals typically used in conjunction with study activities in University Libraries. Equipment checkouts cannot a maximum of 3-hours of loan, but may be returned and checked out again provided there is not a waitlist for the resources.
4.1.2 Long-Term Loan Equipment
Equipment available from Long-Term Loan (LTL) is available for both walk-in requests and for advance reservations. Advance reservations are strongly recommended as this ensures clients can assess their own schedules to select a reasonable return time, and best ensure equipment is present at the time of a pick-up request. Unless otherwise noted per resource, equipment checkouts cannot exceed a maximum of 5-days of loan.
|Minimum Length of
|30 Minutes1||30 Minutes|
|Maximum Length of
|3 Hours||5 Days2|
1 Short-Term Loan Equipment is not eligible for advance reservations, only walk-in requests.
2 A few equipment types are available for greater than 5 days, this information will be denoted in the Browse Equipment pages.
4.1.3 Maximum Concurrent Checkouts/Reservations
Clients are limited to no more than 4 concurrent checkouts and future reservations at one given time. These limits are in place in support of our Acceptable Use policies. This limit aids in avoiding monopolization of resources via back-to-back reservations spanning a full semester, avoiding high quantity of resources on loan to one individual with greater risk for mix up of components and accessories or higher late fine values for overdue equipment.
4.2 Semester Usage Limits
Some categories of equipment may have limitations on the total number of items and/or total hours of semester usage that are available for use per client. This is calculated across both Digital Media Services campus loan locations. This includes the following limits:
|Equipment Category||Maximum Cumulative|
|Maximum Usage Hours|
|Long-Term Loan Laptops||15 days
|42 days (1,008 hours):
the equivalent of
6 seven-day loans
3 Once a reservation has been picked up these counts are then reduced. These limits reduce risk of monopolization of back-to-back reservations across the duration of a semester.
4.3 Equipment Category Limits
This list serves as a guide for general equipment category limits per client across both Digital Media Services campus loan locations.
|Equipment Category||Maximum Limit per Client|
|Audio Recorders (Sony)||2|
|Audio Recorders (Zoom)||1|
|Hard Drives (SD Memory Cards)||2|
4.4 Equipment Authorizations
Some equipment requires completion of online training to gain access to reserve and checkout equipment. These resources are of high value with advanced features and considerations to best ensure awareness of value and proper use and care during loan. Note that upon completion of authorization training, it may take up to 48-hours (Monday through Friday only) to review and grant access to reserve equipment.
Training authorization is valid for the duration of the time the equipment is actively available in the loan program, or if substantial changes are made to the training content that merit re-certification. As equipment is refreshed and updated with newer models, new authorization training will be created and must be completed for that specific make and model of equipment. Training authorization is non-transferable. For more information, visit the Equipment Authorizations page.