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Council of Regents

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By-Laws

Introduction

Following the tradition of other great Jesuit universities, Fr. Michael J. Garanzini, S.J., established the Council of Regents of Loyola University Chicago in 2002.  The Council serves the President, The Board of Trustees, the University, and its senior leadership by actively engaging in the mission and goals of the institution.

With approximately 50 members, the Council is comprised of business, civic, professional, and religious leaders.  Collectively and individually, they assist Loyola University Chicago in pursuing its mission as an urban, Catholic, Jesuit university dedicated to preparing people to lead extraordinary lives.

Regents serve the University in a variety of ways.  They function as ambassadors to the University’s many constituents and to the community at large.  They directly counsel Loyola University Chicago President and senior leadership on matters relating to University policy and programs.  In addition, they help raise funds for scholarships and other University needs, while serving as a ready source of expertise, ideas, and information. The full Council is convened by the President several times a year, while the group’s standing and ad hoc committees/task forces meet as needed.  Members are appointed by the President and serve terms as specified by the Regents’ By-Laws.

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Mission Statement

Like the Board of Trustees, the Council of Regents is Loyola University of Chicago’s implementation of Jesuit norms which urge collaboration by further entrusting the mission of the institution to lay colleagues.

The Council of Regents’ mission is to advise and counsel the President and his senior leadership on strategies, initiatives, and issues that are critical to the goals and well-being of the University.  That mission is also directed to inform and help educate the community at large regarding the ongoing development of the University.

As ambassadors to their various communities for the University, Council members actively support and promote the University and help articulate the University’s Jesuit mission.  They influence policy development and represent the University publicly, supporting and promulgating decisions made by the University.  The Council provides information on current University programs, assists in advancement efforts, and facilitates inculcating the broader mission of the University.

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Article I. Name

The body shall be known as THE COUNCIL OF REGENTS OF LOYOLA UNIVERSITY CHICAGO. 

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Article II. Origin of Powers, Jurisdiction and Purpose

Section 1: All powers vested in the Council of Regents of Loyola University Chicago, hereinafter called the Regents, shall derive from the President of Loyola University Chicago.

Section 2: The purpose of the Regents shall be to serve Loyola University Chicago (1) by making recommendations and carrying out assignments entrusted to the Regents for the advancement of the usefulness and service of the University; (2) in the development of effective relations between the University and its alumni; (3) in the development and maintenance of its human and material resources and coordination thereof; (4) by assisting in promoting the University with its constituencies and to the public; and (5) by mobilizing alumni and other assistance for such purposes.

Section 3: All original members of the Council of Regents shall be known as the Founding Members.

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Article III. Membership

Section 1: The Regents shall be appointed by the President of Loyola University Chicago. There shall be approximately 50 members of the Council of Regents.

Section 2: The President of the University shall be a Regent ex-officio.

Section 3: Other ex-officio members of the Regents shall be appointed by the President.

Section 4: All ex-officio members of the Regents shall be entitled to participate without vote in meetings of the Regents with the exception of any ex-officio members who are not Loyola University Chicago Officials.

Section 5: The Regents shall serve without compensation.

Section 6: Emeriti Regents shall be appointed by the President. They shall be eligible for appointment by virtue of past membership on the Council of Regents and the term as Regent Emeritus shall be for life. They shall be entitled to participate without vote in meetings of the Regents.

Section 7: The Council of Regents shall be self-sustaining and therefore, the Regents shall support the Council through an annual membership donation, the administration of which shall be directed by the Chairperson and coordinated through the University.

Section 8: Membership is dependent on continued active participation in meetings and events as scheduled by the Chairperson. The status of any member who is unable to meet this requirement will be reviewed by the Chairperson and, at his or her discretion, may be removed from an active role.

Section 9: Tenure in the Council is contingent upon comportment as reflected in University standards. Such determination shall be at the discretion of either the Chairperson or the President.

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Article IV. Term of Office

Section 1: The term of office for a Regent shall be of three years duration, from July 1 to June 30; or, if such Regent shall also be the Chairperson or the Vice Chairperson of the Council of Regents, until the expiration of such Regent's term of office as Chairperson or Vice-Chairperson.

Section 2: A Regent is expected to serve no more than three consecutive terms. The Executive Committee may make a recommendation through the Chairperson to the President requesting an extension to a Regent’s term.  The President may then approve such a recommendation or independently extend any Regent’s term.

Section 3: Vacancies that occur because of the death or resignation of a Regent shall be filled based upon recommendation of the Membership and Nominating Committee with the approval of the President. Candidates for Regents may be vetted to the Chairman or to the President for processing through the Membership and Nominating Committee before being presented to the President for approval.

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Article V. Officers and Their Duties and Record

Section 1: The President of Loyola University Chicago shall appoint a Chairperson and Vice-Chairperson of the Council of Regents, who shall serve for two years with an additional year of transition as may be recommended by either the Executive Committee or the President.

Section 2: It shall be the duty of the Chairperson to preside at all meetings of the Regents and to fulfill such other functions as normally are prescribed.

Section 3: In the absence of the Chairperson, the Vice Chairperson shall assume the duties of Chairperson.

Section 4: The records of the Regents shall be kept among official papers of the University.

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Article VI. Committees

Section 1: An Executive Committee of the Regents shall be comprised of the Chairperson of the Regents, Vice Chairperson of the Regents, Directors of the Standing and Ad Hoc Committees, any Regent the Chairperson deems relevant to its purposes, and the President or his designate (who shall be a Regent). The Chairperson of the Regents shall be Chairperson of the Executive Committee. In the absence of the Chairperson, the Vice-Chairperson shall preside.

Section 2: If, and to the extent requested by the President, the Regents shall maintain one or more of the following Standing Committees:

Mission and By-Laws

Development and Advancement

Membership and Nominating

Student Life and Mentoring

Section 3: Ad Hoc Committees may be formed at the discretion and direction of the President or Chairperson.

Section 4: Each Regent shall be appointed to one of the Standing or Ad Hoc Committees. Appointments of Regents to these committees shall be made by the Chairperson of the Regents. A director of each Standing and Ad Hoc Committee shall be appointed by the Chairperson.

Section 5: Regents may also receive direct and individual assignments from either the President or Chairperson.

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Article VII. Meetings

Section 1: The Regents shall be convened by the President and hold three full council meetings each year at the University or at a location specified by the Chairperson of the Regents. All Regents are expected to attend these meetings. Additional meetings may be called at such times and places as may be determined by the Chairperson of the Regents, the President of the University, or a director of a Standing or Advisory Committee.

Section 2: An agenda established by the President of the University and the Chairperson of the Regents shall be prepared prior to the regularly scheduled meetings of the full Council of Regents.

Section 3: A total of fifteen (15) Regents including the Chairperson and Vice-Chairperson shall constitute a quorum for conducting any official business.

Section 4: An agenda established by the director of each of the Standing or Ad Hoc Committees shall be prepared and forwarded to members serving on each Standing or Ad Hoc Committee prior to the regularly scheduled meetings of these committees.

Section 5: Agenda items from the Standing or Ad Hoc Committees to be brought before the full Council of Regents shall be reviewed and determined by the Chairperson of the Regents.

Section 6: The Secretary to the Regents shall keep the minutes and records of the Regents, which will be maintained at the University.

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Article VIII. Amendments

The By-Laws of the Regents shall be reviewed annually by the Mission and By-Laws Committee, who shall make recommendations for amendment(s) to the Executive Committee.   

The By-Laws may be amended only by the affirmative vote of two-thirds of the Regents present and voting at a meeting called for that purpose and upon approval of the President.  Notice of the proposed amendments shall be given at least ten days prior to the meeting.



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