Loyola University Chicago

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Loyola University Chicago

Office of Registration and Records

Requests and Forms

 

Please use Loyola's Online Connection to University Services (LOCUS) if you currently have access to it. The majority of student, faculty and staff needs can be addressed using LOCUS self-service.  Service Request forms are also available through LOCUS under the Online Forms & Help tab. If you do not have access to LOCUS, please feel free to use the forms provided below. 

All forms are designed to be completed and returned on-line. If on-line processing is not available to you please do not hesitate to mail, fax, or hand deliver the completed form to either the main office of Registration & Records, or to the HUB in the Sullivan Center on the Lake Shore Campus.

 

REQUESTS AND FORMS

 

ADDRESS CHANGES

APOSTILLES

Authentication of American Academic Credentials

Loyola University Chicago graduates, and frequently current students, who plan to work or further their education abroad may need to authenticate their degrees, transcripts, and/or their diploma. This process is often referred to as an Apostille. This is the legalization of a document for international use under the terms of the Hague Convention. It is imperative that the  graduate verifies the specific documents and authentication required by the receiving country.  Please note that many countries who were not a part of the Hague Convention are also requiring official certification of a student's education. Please note that while Loyola University Chicago does not charge for the production of transcripts, there may be certain fees associated with this process. The Apostille Request Form

AUDIT REQUESTS

Student emails his/her request to audit a course to the Dean for submission to the Office of Registration & Records

COURSE DESCRIPTION REQUESTS (no form)

Individuals needing course descriptions may e-mail, fax or mail their requests to the Office of Registration and Records.  Please include your full name used while attending Loyola and as much information about the course as you may recall (i.e.,. title, instructor, term taken, division, etc.).

COURSE INVENTORY

The Course Inventory Form is available only to the departments, the faculty and deans, through LOCUS

DIPLOMA RE-ISSUE / DUPLICATES

Please see the form for important details. 

FERPA, DIRECTORY INFORMATION NON-DISCLOSURE REQUEST

Directory Information is information contained in the education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed and which can be released by Loyola without the student's permission.  However, students have the right to block the release of this information.

To do so, go to the Personal Information section on you Student Center page.

GRADE CHANGE

Students may request a review of the grade received for work done in a course. However, the decision to change the disputed grade is at the discretion of the faculty member. Should a change to the student's grade be warranted, the faculty member will use the Grade Change Request Form available in LOCUS through the Faculty Page. 

INCOMPLETES

The Grade Change Request Form is used to submit the final grade. Coursework completed to resolve the mark of "I" (Incomplete) must be submitted within the first 6 weeks of the following term; 6 weeks in to the Fall Term for Spring and Summer terms and 6 weeks in to the Spring Term for Fall Term work.

INCOMPLETES, REQUEST FOR A MARK OF INCOMPLETE

This student initiated request is initiated with the submission of this form to your instructor to request an extension to the due date on which the work for your course is to be completed. Approval of this request is at the discretion of the instructor. Course work that is incomplete must be finished and submitted within 6 weeks of the start of the following term (6 weeks in to the Fall term for Spring and Summer term work and 6 weeks in to the Spring term for Fall and J-Term work). Your instructor may, at his or her discretion, set an earlier date. Failure to complete required course work within the allotted time will result in a grade of “F.” Please note: Students who are on Academic Probation may not request a temporary mark of Incomplete in any course for the term in which they are on Academic Probation.

 

NAME CHANGE

Appear in person with one or more of the following showing your new name: federal or state ID or federal or state ID and a marriage certificate or court order.  Bring the form and your identification to the Office of Registration & Records, or appear before your local notary public.  This form, not a copy, must be mailed or hand delivered to the Office of Registration and Records along with clear copies of the proof documents submitted to the notary public.

OTHER REQUESTS (no form)

PASS / NO-PASS REQUESTS

Student initiated. E-mail this form to your Dean.  Your Dean will submit it to the Office of Registration & Records.

PERMISSION TO STUDY AT ANOTHER INSTITUTION

The student and the academic adviser (or the dean, chairperson or program director) must complete this form. Students should meet with their academic adviser to discuss requests for permission to take courses at another institution.  For more information, go to: http://www.luc.edu/academics/catalog/undergrad/reg_permission.shtml

REQUEST TO TRANSFER CREDIT FOR NEW FRESHMEN STUDENTS

New first-time freshmen, admitted on or after Fall Semester, 2013, may transfer a maximum of 36 credit hours from AP/IB/CLEP and/or transfer credit toward their undergraduate degree requirements. The completed application form must be received within 30 days of matriculation. The student must earn a grade of B or higher for any college course taken while in high School. For more information, go to the Application to Transfer Freshman Credit Hours.

SOCIAL SECURITY NUMBER

Generally speaking, the Privacy Act of 1974 ( http://www.justice.gov/opcl/privacyact1974.htm ) makes the disclosure of a student’s Social Security Number ("SSN") to the University voluntary.  However, there are federal and state laws that require the University to collect a student’s SSN in order to provide the student with certain services, including but not limited to, employment and student financial aid. Loyola University Chicago secures the student's SSN and uses it only as absolutely required. The SSN is never treated as a part of a student's FERPA defined directory information.

To provide the University with your SSN, or if a correction to your number needs to be made, please do the following:

Additional Information.

TRANSCRIPT REQUESTS

Current student are requested to use LOCUS to order certified copies of their Loyola transcripts.  Former students without LOCUS access are able to order copies on-line by clicking "Transcript Request." 

Please Note: If you make a request to pick up your transcript on the Water Tower Campus, please do so at the Bursar/Campus Card Courtesy Desk located in the Lobby of the Corboy Law Center, 25 East Pearson, between the hours of 9:00 a.m. and 5:00 p.m. 

VERIFICATION OF ENROLLMENT/EDUCATION

Current student are requested to use LOCUS to order a certified verification of enrollment.  Former students without LOCUS access are able to order copies on-line by clicking "Verification of Enrollment." 

Loyola

Office of Registration and Records
Loyola University Chicago · Lewis Towers, Suite 510
820 N. Michigan Avenue · Chicago, IL 60611 · Phone: 312.915.7221 · registrar@luc.edu

Notice of Non-discriminatory Policy