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Faculty, Staff, Students, and Alumni:

The Loyola University Chicago purchasing department is pleased to announce the launch of the new University Hotel Reservation Program.

Offered through our partner, Hotels.com, this new program makes booking hotel rooms (for personal and business use) quick and easy. We have reviewed the pricing on Hotels.com, and found it to be very competitive with other hotel booking Web sites, including Expedia, Priceline, etc.

The program is now available, and you can register at https://www.booksmarttravel.com/LU/. We encourage you to add the page to your "favorites" for easy return visits. The link will also be added to the Loyola purchasing Web site.

When accessing the reservation program for the first time, please do the following:

• Click on the "Sign Up" button located on the reservation program home page
• Employees should enter your Loyola e-mail address, telephone number, department, and budget account number (Students and alums should enter "Student" or "Alumni" in the department field and six zeros in the budget code field)
• Create a password

After following these steps, you will be able to log in to the hotel reservation home page and begin making reservations.

If you arrange travel for others:

• Sign up for the reservation program as explained above
• Check the box at the bottom of the sign up page that follows the text, "I am a travel arranger"
• Log in on the hotel reservation home page
• Click the "Modify My Profile" button and create your list of travelers (Remember, you will only be able to add travelers to your list once they have already signed up for the program)

Need help?
On the hotel reservation home page, you will notice a picture of a telephone and the words "Need Help" next to the telephone icon on the lower left-hand corner of the page. Clicking on the icon will provide you with an 800 number that can be used to contact a representative who can provide you with further assistance.

When using this program to make reservations for University business travel, you will be able to charge your room reservation to your Loyola University Chicago procard. Your personal credit card can be used to book hotel reservations for non-business-related travel.

We hope you find the Loyola University Chicago Hotel Reservation Program convenient and helpful, and we look forward to hearing your feedback. Please send any comments or questions to Shannon Blackburn, purchasing assistant, at sblack3@luc.edu.

Sincerely,

Sam Perry
Purchasing Manager