Forms & Tools

Purchasing Checklist and Bid Summary Form (Instructions)

This form provides the documentation for competitive quotations/proposals solicited and received from non Pre-Qualified Suppliers. It also documents the reasons a particular supplier was selected. Additionally, the form can also report price/cost analysis completed and any negotiations between the supplier and the Purchasing Department.

Methods To Determine Price Reasonableness 

Provides information/explanations to assist Buyers to make sure prices to be paid for goods and services are fair and reasonable. This tool targets purchases at $5,000 or greater when using non-Pre-Qualified Suppliers.

Supplier Information Form

This form is used to obtain the profile of suppliers that are Pre-Qualified Suppliers or those vendors that wish to apply for Pre-Qualified status. Call Purchasing at 312-915-8780 for a copy of the form.

Loyola Supplier Performance Survey

This form is routed to Loyola requestors to audit the performance and products/services of Pre-Qualified and non Pre-Qualified Suppliers.

Supplier Conflict of Interest and Compliance Certification Form

This form is completed by the supplier and insures that Loyola personnel do not pose a conflict of interest relative to any transactions. It also documents that the supplier, to the best of their knowledge is not debarred, proposed for debarment, suspended, or declared ineligible for the award of a contract; and that they are in compliance with federal requirement regarding Payments to Influenece Federal Transactions (31 U.S.C. 1352 and FAR Clause 52.203-12).