Loyola University Chicago

University Policies

Human Resources

Policy NameDescriptionCompliance DriverApplicabilityLast Review
Code of Conduct Describes the ethical & professional standards in which the University and each community member must transact University business. Transact University business in compliance with all federal and state laws, regulations, and university policies . Faculty, Staff and Volunteers
Conflict of Interest Defines the principles and procedures to assure that individuals’ primary commitments to the university and the objective performance of their professional responsibilities are not adversely affected by external commitments and financial interests. Faculty, Staff
Drug and Alcohol Abuse Describes the university's standards of conduct related to prescription drugs, illegal drugs and alcohol. Drug-Free Schools and Communities Act Faculty, Staff 7/1/2013
Employee Relations Describes commitment to develop and maintain policies and procedures that strive for excellence and help create a positive work environment. Staff
Employment Review Period Describes the 90-day employment review-period in order to evaluate the feasibility of continued employment. Staff
Equal Opportunity, Affirmative Action & Non-Discrimination Policy Describes the university's commitment to provide a working environment of nondiscrimination, equal employment opportunity, affirmative action, and non-retaliation for all members of the university community. Federal, state laws and regulations, local ordinances and university policies that include nondiscrimination, equal opportunity, affirmative action and non-retaliation. Faculty, Staff, Students and all members of the Loyola community 1/1/2012
Fitness For Duty Refers to the readiness of an employee to perform the essential functions of the job and also addresses the circumstances under which the university may require a fitness for duty examination and the applicable process pertaining to such examinations. Staff
Flexible Work Schedule Policy Authorizes individual departments to implement flexible work schedules to meet business needs and personal needs of the employee. Staff
General Leave of Absence and Family/Medical Leave Act Provides guidelines related to the eligibility and utilization of a general leave or Family/Medical Leave Family and Medical Leave Act Faculty, Staff 12/18/2013
Holiday Policy Establishes guidelines regarding the eligibility and use of paid holidays provided to regular, full-time staff members. Staff 10/19/2011
Licensee Code of Conduct This policy recognizes the educational import of the manner in which the University conducts its business relationships and aspires to align the University’s transactions with the values of its Jesuit Catholic mission. Faculty, Student, and Staff 1/15/2015
Non-Smoking Policy Policy prohibits smoking within in all enclosed, University facilities, and no one may smoke within 15 feet of any entrance to a building. City of Chicago Ordinance No. 7-32 Faculty, Staff, Students, Visitors and all members of the Loyola community 4/1/2008
Overtime/Compensation Describes compensation of non-exempt employees who work over 40 hours in a week in accordance with the Fair Labor Standards Act. Fair Labor Standards Act All non-exempt and hourly paid employees
Pay Classification Describes the appropriate pay practices for exempt, professional hourly and non-exempt staff employees. Staff
Policy on Policies Describes responsibility and authority for policy approval, communication, interpretation and implementation. Staff 9/1/2008
Policy on Staff & Librarian Teaching Describes the conditions under which staff & librarians of Loyola may teach outside of normal work responsibilities. Staff & Librarians
Post-Offer Physical and Drug/Alcohol Screening Establishes guidelines for post-offer physicals and drug/alcohol testing for certain staff positions. Staff
Personal/Family Friendly Days Policy Establishes guidelines regarding the eligibility and use of Personal / Family Friendly Days Staff 3/14/2013
Progressive Discipline Describes the application of the progressive discipline process used to address employee misconduct. Staff
Recruitment and Employment Describes guidelines related to the recruitment and selection process for approved full- and part-time staff positions. Staff
Security of Property Describes how to secure valuable university property and how to report any theft of property. Faculty, Staff
Sexual Harassment Describes Loyola's zero tolerance for sexual harassment, process for reporting, remedial process and resources available. Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Illinois Human Rights Act, 775 ILCS 5/1-101 and university policies that prohibit sexual harassment. Faculty, Staff, Students and all members of the Loyola community 6/1/2013
Short Term Disability Describes eligibility and utilization of short-term disability program Faculty, Staff 1/30/2014
Sick Leave Policy Establishes guidelines regarding the eligibility, accrual and utilization of sick leave. Staff 1/30/2014
Transfer of Employee Service Credit LUMC/LUC Outlines procedures related to employee service credit between Loyola University Chicago (LUC) and Loyola University Medical Center (LUMC) on or after January 1, 2013. Faculty, Staff 1/1/2013
Tuition Benefits Describes eligibility, responsibilities and process of the tuition benefit program. Faculty, Staff 5/1/2013
University Policies The policy website offers a full list of Loyola University policies which can be viewed either by category or alphabetically. Faculty, Staff, Students and all members of the Loyola community
University Sponsored Service and Immersion Program Participation Policy for Staff Provides a framework to allow employees to participate voluntarily, with pay, in University sponsored, and/or endorsed, mission-related experiences during work hours. Staff 2/5/2008
Vacation Policy Establishes guidelines regarding the eligibility, accrual and utilization of vacation time. Staff 8/8/2008
Wage Information The University will honor all legally served wage summons as required by law. Federal Wage Garnishment Law and the Illinois Revised Statutes. Faculty, Staff and all employees
Work Force Reduction Policy Provides guidelines regarding the process of a workforce reduction, as related to reduction criteria, benefits and notice. Staff
Workers' Compensation Policy Establishes guidelines related to reporting, benefits,& pay for an injury that occurs in the workplace Workers' Compensation Act and the Workers' Occupational Diseases Act Faculty, Staff