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Loyola University Chicago

Richard J. Klarchek Information Commons

Guest Access Policy

The Loyola University Libraries welcome guests (age sixteen and older) into our Libraries on the Lake Shore Campus.  Please review this guest access policy prior to visiting the libraries. 

Guests are encouraged to check our website or call about building hours in advance of coming as hours may vary between terms. 

The Libraries reserve the right to deny access to guests at any time based on the needs of Loyola University Chicago students, faculty and staff.  In December, late April, May, and August it is wise to call in advance to verify hours as we are generally not able to offer Community Guest Access during the first week of school and as we approach Final Exam periods in the Fall and Spring.  

Community Guest Access hours are normally Monday – Saturday, 8:00 a.m. – 5:00 p.m.   All guests must check in at our front desk by providing one of the following IDs:

The following categories of guests have extended access privileges and may enter the buildings during hours we are open, except the hours between 12:00am and 8:00am.  Please present one of the following along with one of the IDs listed above to enter outside of Community Guest Access hours.    

Guest Policies

Guests of the Loyola University Chicago Libraries are expected to treat our staff, all other people in our buildings, and our resources with respect.  Policies specific to guests are:

  1. All guests must wear the guest pass provided upon checking into the building. 
  2. All guests must leave the building by Midnight.  Only current Loyola students, faculty, and staff may be on the premises between Midnight and 8:00 a.m.
  3. Wireless network access, equipment check-out and use of the Group Study Rooms are restricted to current Loyola students,
    faculty, and staff.
  4. Guests may not bring large items (packages, duffel bags, suitcases, etc.) onto library premises without the prior approval of library personnel.
  5. The IC staff will request to see inside bags and backpacks when guests enter and leave the building.   

Guest Services

Services for Alumni

Alumni Network Account: Alumni may obtain a Alumni Network Account at the Digital Media Services desk on Level 2 by presenting their Alumni Card and valid e-mail address.  The Alumni Network Account allows limited access to the computer network and select electronic resources for four hours and may be renewed based on login and computer availability.  A limited number of accounts are available.  Guest access may be denied if the maximum number has been reached.

Borrowing Privileges: Alumni may check out books owned by the Loyola University Libraries.  Details about this service are available at http://libraries.luc.edu/alumni

Reference and Research Assistance: Alumni may ask for reference & research assistance in-person, by phone, by text, or by using our 24/7 chat service.  More information about these services is available at:  http://libraries.luc.edu/ask.

Additional Guests: Alumni may bring up to three guests with them.  Guests of alumni will follow the same check-in procedure as their alumni host with the exception of providing an Alumni card. Alumni who wish to bring more than three guests must request the permission of the Director of the IC by sending an e-mail to ic@luc.edu or calling 773.508.3949.

Services for Friends of the Libraries, Courtesy Card Holders & Reciprocal Institution Guests

Guest Network Account: Guests from institutions with reciprocal access privileges may obtain a Guest Network Account at the Digital Media Services desk on Level 2 by presenting their guest pass and valid e-mail address.  The Guest Network Account allows limited access to the computer network and select electronic resources for four hours and may be renewed based on login and computer availability. We are unable to provide access to the wireless network to or remote access to electronic resources. 

Borrowing Privileges: Friends at the $100.00 level may request borrowing privileges.  For Reciprocal Institution Guests, borrowing privileges are dependent upon the agreement between your institution and our Libraries.  Please consult with the Circulation Desk at your home library or with Access Services staff in Cudahy Library (773-508-2632) to verify whether our current agreement with your institution includes borrowing privileges. 

Reference and Research Assistance: Guests from institutions with reciprocal access privileges are welcome to ask for reference & research assistance in-person on Level 2 of the IC, by phone, by text or by using our 24/7 chat service.  More information about these services is available at:  http://libraries.luc.edu/ask.

Additional Guests: Courtesy Card holders and Reciprocal Institution Guest privileges apply only to the card holder and cannot be extended to additional guests outside of Community Guest Access hours.  Friends of the Libraries may bring up to three guests with them.  Guests of Friends will follow the same check-in procedure as their Friend host, with the exception of providing a Friend card.  Friends who wish to bring more than three guests must request the permission of the Director of the IC by sending an e-mail to ic@luc.edu or calling 773.508.3949. 

Services for Community Guests

Guest Network Account: Guests who wish to use the Internet may obtain a Guest Network Account at the Digital Media Services desk on Level 2 by presenting their guest pass and valid e-mail address.  The Guest Network Account allows limited access to the computer network and select electronic resources for four hours and may be renewed based on login and computer availability. A limited number of accounts are available.  Guest access may be denied if the maximum number has been reached.

Reference and Research Assistance: Guests are welcome to consult a reference librarian at the Research Assistance desk on Level 2 of the IC. 

Policy Revision History
Approved: IC Steering Committee, January 2009
Updated: IC Steering Committee, July 2011
Updated: IC Steering Committee, December 2012

Loyola

Richard J. Klarchek Information Commons
Loyola University Chicago · 6501 N. Kenmore Ave., Chicago, IL 60626
Phone: 773.508.8000 · E-mail: ic@luc.edu

Notice of Non-discriminatory Policy