Loyola University Chicago

Human Resources

Resignation & Exit Process

If you are a staff employee leaving employment with Loyola University Chicago, please follow these steps to ensure both a smooth transition for your department and the continuation of any benefits you may be entitled to and want.  Questions concerning exit procedures can be addressed to your Human Resources Business Partner or the Human Resources Office (312) 915 -6175.
Notice of Resignation 
An employee who desires to voluntarily resign from the University should submit a written notice to his or her supervisor generally two weeks in advance of the intended resignation date. In addition, if you plan to formally retire from the University, please contact your benefits specialist at (312) 915-6175 to set up an appointment to review your retirement benefits and situation.
Resignation Letter 
A written resignation is a formal notice to your department and the University that you are ending your employment relationship with the University.  This letter should specify your last day of work.  Your department will forward a copy to the Human Resources for placement in your personnel file.
Return of University Property
Arrangements should be made with the appropriate departments to return all University property such as keys, ProCard, badge, laptops, iPads, books, etc. All University property must be turned in by your last day of employment.
Final Paycheck 
Your final paycheck will be issued on the next regularly scheduled pay date following your termination date.  It will be distributed as usual i.e., direct deposit.
Vacation Leave Balance
Any unused vacation leave will be paid to you on your final paycheck.
Note: If you are a Kronos timecard approver, please send Payroll Services a KRONOS Supervisory Rights Access Form so that your employees do not have a disruption in having their time approved and receiving pay.
Exit Interview 
Exiting employees may schedule an exit interview with Human Resources. This discussion allows you an opportunity to discuss last pay, benefits and your reasons for leaving the University, your opinions of work conditions, and your relationships with supervisors. 
Address for W-2 & 1095-C Forms 
All exiting employees are responsible for providing the University with a current address so that the W-2 & 1095-C forms can be mailed out to the correct address. Current employees can update their own address through Employee Self Service and if no longer employed at the University, please e-mail your change of address to hr-payroll-processing@luc.edu.