Loyola University Chicago

Human Resources

Leave of Absence and Disability Insurance

Beginning January 1, 2017, Loyola University Chicago's new administrator for Leave of Absence and Disability Programs is Matrix Absence Management. They will also administer the Family Medical Leave Act (FMLA), State Leave Laws where applicable, Military, Personal Medical, and Personal Leaves.
Leave of Absence reporting can be completed three ways:
  • Telephonic reporting: 1.877.202.0055
  • Online reporting: matrixabsence.com
  • Apple and Android applications 
Please see the *reference guide on how to file a claim with Matrix Absence Management.
  • *Faculty members: Please visit the Faculty Checklist for specific instructions on how to file a Leave of Absence claim for 9 and 12-month faculty contracts.
For additional Leave of Absence and disability programs information, please review the items below.

Currently, in case of absence due to a serious health condition for more than three consecutive workdays, an employee is required to:
  1. Notify his or her supervisor; 
  2. Notify Human Resources; 
  3. Must also report the leave to Matrix Absence Management:
  • Please keep in mind, an employee may keep his/her benefits elections while on a paid leave of absence.
    • Sick and vacation time will not accrue while receiving short-term disability benefits
  • During a paid leave of absence, the University’s contribution to the defined contribution retirement plan (DCRP) will continue to be made for an employee on the basis of the compensation being paid by the University. In addition, any pay increases due an employee during an approved short-term disability will be delayed until the employee returns to work.
  • Lakeside faculty members or a 10-month employee who becomes disabled while on a scheduled break in the academic schedule will not be considered as disabled until the date regular work activities are scheduled to resume.
If you expect to be out of work for more than three days (e.g. Short-Term Disability), please review ‌ for instructions on how to:
  • Notify your supervisor
  • File the claim
  • Submit required documents to Matrix Absence Management for both processing and approval
Please see the Matrix Absence Management guide on how to file a claim with Matrix Absence Management.

Faculty members interested in learning more about how to file a Leave of Absence claim, please visit the Faculty Checklist.

A leave of absence may be granted to maintain continuity of service when extenuating circumstances require an employee's absence. Learn more about the Family Medical Leave Act, including eligibility details:
Long-term Disability (LTD) coverage is provided to eligible employees and provides salary replacement during an extended leave due to an eligible medical condition that prevents an employee from performing regular work duties and responsibilities.
  • Long-term Disability insurance terminates on an employee's last day worked.
  • Additional information is available in the Benefits Booklet, located in the Resources section (upper right).


Short-term disability (STD) coverage is provided to eligible employees and provides salary replacement during a medical leave due to non-work-related medical conditions that prevent one from performing regular work responsibilities for three or more days. This benefit is provided at no cost to employees.
  • Short-term Disability insurance terminates on an employee's last day worked
  • For additional information, please see the LUC Benefits Booklet, located in the Resources section (upper right)
The University will provide benefits under the Workers' Compensation Act and the Workers' Occupational Diseases Act for an employee who suffers an accidental injury or a disabling occupational disease arising out of and in the course of employment by the University.
Please see the Workers Compensation policy for additional information.