Council of Graduate School Programs
Regular Meeting
February 7, 2003
Room 30, Marquette Center,
Water Tower Campus
MINUTES
[Approved, 3/21/03]
Members Present: Robin Arnsperger, Gad Bensinger, Barney Berlin, Joseph Brewer (for Adam Driks), Pamela Caughie (chair), Susan Cavallo, Andrew Cutrofello, Allen Frantzen, Anthony Giaquinto, Thackery Gray, Maya Kelly, Fred Kniss, Randolph Lucente, Michael Maher, Marcia Maurer, Ruben Mestril, Patricia Mooney-Melvin, E.J. Neafsey, David Ozar, Kayhan Parsi, Diane Suter, Pauline Viviano, Yolande Wersching.
Members Excused: Adam Driks, Maureen Hellwig, Grayson Holmbeck, Juliet Johnson, James Keenan, James Krueger, Mary Mantueffel, Jon Nilson, Jeanine Seitz-Partridge, Elizabeth Vera.
Members Not Present: Jawed Fareed, Stephen Jones, Joan McLane, Duarte Mota de Freitas, Alan Wolfe.
Graduate School Deans: Max Caproni, Douglas Davis, William Yost.
Call to Order
Pamela Caughie, chair of the Council, called the meeting to order at 1:05 p.m
Discussion with Paul Roberts
Dr. Caughie introduced Paul Roberts, associate vice president for professional student recruitment, and noted that the Council's Executive Committee sent to him prior to the meeting the following questions:
- What does Enrollment Management do and what role does the current admission structure have in this process, including the role played by Graduate Program Directors?
- What are your strategies for recruitment and marketing for Ph.D. and M.A. programs in particular?
- What kind of budget do you have for your various responsibilities, and who pays for what?
Mr. Roberts provided background information on the creation of the office which he heads and distributed material on graduate and professional enrollment management. He discussed an enrollment management model and the division of responsibilities between his office and the school/department offices.
The new enrollment management office will be responsible for marketing, recruitment mailings, and processing applications. Schools and departments will still be responsible for evaluating applications and recommending acceptance or denial of admission. The application process will be "paperless" via the web-based applications Recruitment Plus and Imagio. Mr. Roberts noted that graduate program directors would be able to view incomplete files by viewing scanned documents online. The student-at-large category in the Graduate School will continue as it has in the past.
Approval of the Minutes of the Past Meeting
Dr. Caughie asked if there were any revisions to the draft of the minutes of the November 22, 2002 regular meeting. Hearing none, she asked if there were any objections to approving the draft of the minutes. Hearing none, she announced that the minutes were approved as drafted.
Dean's Report
William Yost distributed a written report and provided a summary of its contents. Discussion followed regarding the university's proposed new faculty-administrative governance structure and the funding and processing of tuition scholarships.
Under the new governance structure, the Council of Graduate School Programs will continue to exist as an affinity group responsible for representing the interests of graduate programs and forwarding policy recommendations to the appropriate university policy committees. It will continue to be responsible for implementing policies under its control.
The funding and processing of most tuition scholarships and assistantship stipends will now be under the control of "line deans" in the various schools. Individual departments will have some autonomy in deciding how to distribute their stipend budget, and Dr. Yost suggested several means by which such budgets might be "stretched" in order to increase the size of annual stipends.
Chair's Report
Dr. Caughie reported that ad hoc committees on program review and teacher training will not be created as planned at the November 22, 2002 meeting. She said the Executive Committee plans to reconsider the issue in Fall 2003 after it has more information on the nature of the university's faculty-administrative governance structure.
Dr. Caughie reported that the Executive Committee proposes that the Council place a moratorium on the conducting of ten-year reviews of graduate programs due to the uncertainty regarding the university's governance structure and plans for review of academic programs at all levels. She asked if there were any objections to a moratorium. Hearing none, she announced that the moratorium on conducting reviews takes effect immediately.
Dr. Caughie stated that the Executive Committee supports the creation of an ad hoc by-laws committee for 2003-04.
Discussion followed regarding the responsibilities of the Committee on Program Review for 2003-04, and university governance.
Nominations
Fred Kniss, chair-elect of the Council, called for volunteers for the selection committee for the 2003 Graduate School Faculty Member of the Year award, and the Nominations Committee.
New Business
Diane Suter raised the issue of funding of graduate assistantships in College of Arts and Sciences departments. She made a motion that Dr. Caughie write to the appropriate line deans to express the Council's concern that recent budget cuts have adversely affected assistantship stipends and graduate education. Barney Berlin seconded the motion. Discussion followed. Dr. Suter called the question. The Council passed the motion by a unanimous vote.
Adjournment
Dr. Caughie adjourned the meeting at 3:10 p.m.
