Guidelines for Holding Events in Piper Hall
These guidelines are implemented to provide effective use of the building and to prevent accidents and damage to Piper Hall. Your assistance in maintaining the beauty of this building is sincerely appreciated.
Event Clearance
The first floor is to serve high end University use. ( Note: special administrative, faculty and staff, Jesuit and BVM community needs.) A department representative contacts Carol Coyne for availability and scheduling of space on the first floor; indicate the type of event, projected number of guests and set up required; scheduled dates will be listed on University Webviewer. Holding of space for planning purposes may not extend beyond a week.
The second and third floor, home of the Gannon Center will be locked, unless arrangements are made for an Open House experience with staff present. If available, the second floor seminar room, which holds 20, may be reserved through Carol Coyne. Contact: 773.508.8430 or ccoyne@luc.edu.
Appropriate Events
- Receptions, meals, small lectures
- Stand-up receptions limited to 125
- Sit-down dinners limited to 50
- Breakfast meetings and luncheons gatherings not to exceed 50
Podium available, no AV/technology.
Building has air conditioning as well as screens; windows not to be left open at the end of the event.
Restrooms are available on the lower level by stairway or elevator.
Notify security at 8-3232 shortly before the event to unlock via their computer connection, the west outside door and stairway door to the first floor, the lower level stairway door and the elevator. A security person must come to open the front door. Please let security know when the event is over and ask to lock up everything. This task is the responsibility of the person who reserved the space.
Catering is to clean up after the event.
No furniture or objects may be moved unless approved and supervised by staff supporting Piper Hall.
Weather permitting, the porch/patio may be used as a spill out reception area.
No Smoking in the building.
No taper candles allowed. Votive candles may be used in floral table arrangements.
Floral arrangements are limited to table centerpieces; attention to the care of the wood in the area is important including table tops.
No decorations may be hung, taped stapled or otherwise attached to the interior architecture or furniture.
The silk flower arrangements may remain in place during events. If removed, they must be placed in the small storage area under the grand stairway; door located west of stairway.
No dancing
Portable sound system is available if needed.
Aramark catering service is required for this building, including their guidelines for alcoholic beverage; no one under 21 served. If accidental spills occur, we request you notify an event services staff member so that the spill may be cleaned up immediately. Please request WHITE cocktail napkins as maroon stains the rug.
Photographs for reproduction or commercial use are not allowed without prior permission from Loyola University Chicago Public Relations department.
Hourly fee is $50 with minimum of 2 hours; negotiable beyond four hours. Department will be assessed for damages within the building or its contents.
Building hours: Monday through Friday 8:30am-5:00pm.
Evening hours and weekends negotiable
Security: Special needs contact Director of Security
Fees: Internal transfer to 1004974999 University Reservations
Effective October 1, 2005