Guidelines for Holding Events in Piper Hall
These guidelines are implemented to provide effective use of the building and to prevent accidents and damage to Piper Hall. Your assistance in maintaining the beauty of this building is sincerely appreciated.
The first floor is to serve high end University use. ( Note: special administrative, faculty and staff, Jesuit and BVM community needs.) Contact Carol Coyne for availability and scheduling of space on the first floor; indicate the type of event, projected number of guests and set up required. Holding of space for planning purposes may not extend beyond a week.
The second and third floor, home of the Gannon Center, will be locked.
Contact: Carol Coyne 773.508.8430 or firstname.lastname@example.org.
- Receptions, meals, small lectures
- Stand-up receptions limited to 125
- Sit-down events limited to 54 (dining room and sun room)
Podium available, no AV/technology.
Building has air conditioning as well as screens; windows not to be left open at the end of the event.
Restrooms are available on the lower level by stairway or elevator.
Notify security at 8-6039 shortly before the event to unlock via their computer connection, the west outside door and stairway door to the first floor, the lower level stairway door and the elevator. A security person must come to open the front door. Please let security know when the event is over and ask to lock up everything. This task is the responsibility of the person who reserved the space.
Catering is to clean up after the event.
No furniture or objects may be moved unless approved and supervised by staff supporting Piper Hall.
Weather permitting, the porch/patio may be used as a spill out reception area.
No taper candles allowed. Votive candles may be used in floral table arrangements.
Floral arrangements are limited to table centerpieces; attention to the care of the wood in the area is important including table tops.
No decorations may be hung, taped stapled or otherwise attached to the interior architecture or furniture.
Aramark catering service is required for this building, including their guidelines for alcoholic beverage; no one under 21 served. If accidental spills occur, we request you notify an event services staff member so that the spill may be cleaned up immediately.
Photographs for reproduction or commercial use are not allowed without prior permission from Loyola University Chicago Public Relations department.
Hourly fee is $50 with minimum of 2 hours. Department will be assessed for damages within the building or its contents.
Security: Special needs contact Director of Security
Fees: Internal transfer to Conference Services