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Loyola University Chicago

Financial Services

Vacation Advance Request Form Instructions

Employee and Supervisor Instructions

Employee

Vacation advances are not issued for less than 40 hours of pay.

Enter data in all the blank fields up to and including your last day of work. Use the TAB key or the mouse to go to the next field.

When all data are entered, send the form to your supervisor for approval by clicking on the SEND TO SUPERVISOR button. This will advance the EMAIL ADDRESS BOX, in which you will be given two choices to provide your supervisor's name and EMail address:

  1. If you select CHOOSE LATER FROM EMAIL ADDRESS BOOK, a CHOOSE PROFILE box will appear on your screen. Click on OK. GroupWise will then open. Select your supervisor's name from the Address book and click on SEND.

     
  2. If you select GIVE DETAILS NOW, enter your supervisor's name and EMail address in the boxes RECIPIENT'S NAME and RECIPIENT'S EMAIL ADDRESS and click on OK. A CHOOSE PROFILE box will appear on your screen. Click on OK. GroupWise will then open with your supervisor's name in the TO box. Click on SEND.

Supervisor

Open the attachment to the EMail. If you approve the request, enter your name and the date on the Supervisor signature and Date lines. Then send the form to your campus Human Resources office by clicking on the button for the appropriate campus. A CHOOSE PROFILE box will appear on your screen. Click on OK. GroupWise will then open with the HR office name in the TO box. Click on SEND.

If you do not approve the request, click on the SEND TO SUPERVISOR OR RETURN TO EMPLOYEE button. Use the instructions in the last paragraph of the Employee section of this form to return the form to the employee by EMail and to communicate your reasons for not approving.

Human Resources Instructions

Open the attachment to the EMail. If you approve the advance, enter your name and the date on the Human Resources approval and Date lines. Then send the form to Payroll Services by clicking on that button. A CHOOSE PROFILE box will appear on your screen. Click on OK. GroupWise will then open with the Payroll Services office name in the TO box. Click on SEND.

If you do not approve the request, click on the SEND TO SUPERVISOR button. Use the instructions in the last paragraph of the Employee section of this form to return the form to the supervisor by EMail and to communicate your reasons for not approving.

Payroll Services Instructions

Open the attachment to the EMail. If you approve the advance, enter your name and the date on the Payroll Services approval and Date lines and select the location to which the check should be sent. Then send the form to Accounts Payable by clicking on that button. A CHOOSE PROFILE box will appear on your screen. Click on OK. GroupWise will then open with the Accounts Payable office name in the TO box. Click on SEND. To return the form to Human Resources, scroll up the form to the buttons for the campus Human Resources offices and click on the button for the appropriate campus. A CHOOSE PROFILE box will appear on your screen. Click on OK. GroupWise will then open with the HR office name in the TO box. Click on SEND.

Go to Vacation Advance Request form.



Loyola

Loyola University Chicago Financial Services ยท 820 N. Michigan Ave. LT-1300, Chicago, IL 60611

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