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Digital Media Services

Information Technology Services

Checking Out Equipment

Checking Out Equipment (Short-Term Loans)

Equipment will not be circulated during the last thirty (30) minutes of a service location’s equipment circulating hours. Clients are advised to take this into consideration when planning their check-out.

Be sure to inspect all equipment prior to leaving the service desk location as damages that are not reported and/or identified during a checkout process will be the the responsibility of the client. 

If an item is not returned or is lost, replacement charges will be billed to the client as a fine for the full replacement costs at the manufacturer’s suggested retail price (MSRP). Purchase prices will be determined and are at the discretion of DMS staff.

Clients also are responsible for reviewing and accepting associated hourly late fees and policies related to their loan. After accepting an the terms of the previously identified "Equipment Loan Program Agreement," a client is responsible for all items issued at a service location. A client may request a copy of the contract at the time of short-term loan that identifies the due dates and times for each item issued, including equipment issued at other service locations.

If a client cannot return their equipment by the time specified on your contract/receipt, immediately address this concern with the staff member at the time of equipment checkout. Digital Media Advisors and Consultants may not provide exceptions or overrides to this policy.

E-mail notifications are a courtesy service to inform you of equipment that was loaned against your account. If you forward your University e-mail, please note that these messages may be delayed, or even blocked, depending on your service provider. If you do not receive a notification, be sure to check your “junk” folder to see if the notification is interpreted as SPAM. An easy way to avoid this is to mark digitalmediaservices@luc.edu as a trusted e-mail source.

Checking Out Equipment (Long-Term Loans)

As with reservations, some categories of equipment may have limitations on the total number of items and/or total hours of semester usage that are available for checkout to an individual client. Short-term loan equipment only permits one equipment item per category, per person. For example, a client may check out one set of headphones, one laptop and one security cable. Additional laptops or security cables, in this example, would be declined.

Clients are responsible for verifying all items on their contract are accounted for in any equipment loan prior to signing an Equipment Loan Contract. This includes cables, power adapters, batteries and other components. Be sure to inspect all equipment prior to signing your contract as any damages that are not reported and/or identified during a checkout process will be the the responsibility of the client. 

If an item is not returned or is lost, replacement charges will be billed to the client as a fine for the full replacement costs, including any additional fees as detailed in this document, at the manufacturer’s suggested retail price (MSRP) through a University Preferred Vendor. Purchase prices, including comparable products in cases where equipment is no longer manufactured or sold as new, will be determined and are at the discretion of Digital Media Services Manager.

Clients also are responsible for reviewing and accepting associated daily late fees and policies related to their loan. After signing an Equipment Loan Contract, a client is responsible for all items and terms listed on said contract. If a client cannot return equipment by the time specified on their contract/receipt, immediately address this concern with the staff member at the time of equipment checkout. Exceptions to this policy may only be made in writing or via email by a Digital Media Lab Specialist or the Manager of Digital Media Services prior to your equipment loan pick-up. Digital Media Advisors may not provide exceptions or overrides to this policy.

E-mail notifications are a courtesy service to inform you of equipment that was loaned against your account. If you forward your University e-mail, please note that these messages may be delayed, or even blocked, depending on your service provider. If you do not receive a notification, be sure to check your “junk” folder to see if the notification is interpreted as SPAM. An easy way to avoid this is to mark digitalmediaservices@luc.edu and noreply-equipmentloan@luc.edu as a trusted e-mail sources.

Loyola

Digital Media Services · digitalmediaservices@luc.edu · 773-508-8029 · Copyright & Disclaimer 2011

Notice of Non-discriminatory Policy