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Loyola University Chicago

Digital Media Services

Information Technology Services

Checking In Equipment

All items must be returned to the specific DMS location indicated on the original contract during published business hours. This will ensure that items are checked in and reviewed by both the borrower and the DML staff member to avoid unknown fines. 

When closed, materials may not be left outside of a DMS service location or with University Libraries, Information Technology Services or other University staff (including Campus Safety). In such cases where the DML is closed, items will not be checked in until the next business day. Overdue fines may accrue against your account if the equipment is late as a result of returning equipment after the specified contract date/time and outside of operating hours.

The Advisor staff will inspect equipment upon its return before checking in equipment loaned against the client's account. If damages are noted, a member of the Digital Media Services professional staff will contact the client in regards to assessed fines.

Clients should and are strongly encouraged to remain at the check-in desk until all items are reviewed in order to verify if any fines accrued or damages are present from their loan and that all equipment has been returned.

Clients that do not remain at the check-in desk to verify returned equipment, or allow others to return equipment on their behalf, assume responsibility for any/all charges, fines and/or fees to their account for equipment that is late, lost and/or damaged. Appeals will not be granted for any fines/fees for clients that do not remain at the check-in desk during their check-in process.

Items that are returned after their assigned time will result in the client receiving an overdue fine for the number of minutes the equipment is late. All fines - excluding those to which have been assumed, as above - after posting, may be appealed through MyITS within fifteen (15) days of receiving notification through the University e-mail system. Additional information regarding fines and fees, including how to appeal, is available in the “Loan Periods and Daily Fines” section below.

Equipment-Specific Policies

Gaming Systems (In-Lab Use Only)

External Storage and Data Devices



Digital Media Services · digitalmediaservices@luc.edu · 773-508-8029 · Copyright & Disclaimer 2011

Notice of Non-discriminatory Policy