Checking In Equipment
All items must be returned to the specific DMS location indicated on the original contract during published business hours. This will ensure that items are checked in and reviewed by both the borrower and the DML staff member to avoid unknown fines.
When closed, materials may not be left outside of a DMS service location or with University Libraries, Information Technology Services or other University staff (including Campus Safety). In such cases where the DML is closed, items will not be checked in until the next business day. Overdue fines may accrue against your account if the equipment is late as a result of returning equipment after the specified contract date/time and outside of operating hours.
The Advisor staff will inspect equipment upon its return before checking in equipment loaned against the client's account. If damages are noted, a member of the Digital Media Services professional staff will contact the client in regards to assessed fines.
Clients should and are strongly encouraged to remain at the check-in desk until all items are reviewed in order to verify if any fines accrued or damages are present from their loan and that all equipment has been returned.
Clients that do not remain at the check-in desk to verify returned equipment, or allow others to return equipment on their behalf, assume responsibility for any/all charges, fines and/or fees to their account for equipment that is late, lost and/or damaged. Appeals will not be granted for any fines/fees for clients that do not remain at the check-in desk during their check-in process.
Items that are returned after their assigned time will result in the client receiving an overdue fine for the number of minutes the equipment is late. All fines - excluding those to which have been assumed, as above - after posting, may be appealed through MyITS within fifteen (15) days of receiving notification through the University e-mail system. Additional information regarding fines and fees, including how to appeal, is available in the “Loan Periods and Daily Fines” section below.
Gaming Systems (In-Lab Use Only)
- For game systems that are used in the Information Commons or Corboy Law Center, clients are expected to respect the noise policies of the respective location.
- All clients are expected to adhere to all local, state and federal laws in accordance with game ratings.
- All systems with permanent storage will be cleared upon return. As a result, all gaming systems are considered Bring Your Own Memory Card "BYOMC."
- Video games and system accessories may not be checked out separately from their respective systems.
- For example, Hasbro's© "Family Game Night" may not be checked out without the XBOX 360 system; however, you may check out additional games with your loan. Fines and fees will be assessed separately for games, game systems and accessories.
- Damaged equipment for gaming systems includes scratched discs, any connected hard drives, remote controls, accessories, cases or other items indicated on your contract.
External Storage and Data Devices
- All drives and media will be formatted upon return of equipment from loan. This ensures that your data will not be available to other ELP clients. We are not able to temporarily or permanently store any data from ELP drives after return to DMS, so ensure that you have a personal copy of all data.
- Clients are encouraged to verify the format of the hard drive they are borrowing. Previous users may have formatted a drive to their preferred format. Please note that Mac formatted drives may not appear when plugged into PC workstations. This does not indicate a failed drive, rather a drive that must be reformatted. Contact DMS for more information on reformatting external storage.
- Clients checking out laptops may not copy software from DMS laptops.