Policies and Procedures
In addition to the policies and procedures for the Equipment Loan Program listed in the tabs on the left, all clients and staff of Digital Media Services are also bound by the policies and guidelines established by Information Technology Services at Loyola University Chicago, including but not limited to:
- Acceptable Use Policy for Electronic University Resources
- Rights and Responsibilities When Using Electronic University Resources
- Acceptable Use Policy for University Computing Labs
For a list of all Information Technology Services Policies and Guidelines, click here.
Change - 18.104.22.168. Late Arrival for Pick-Up
The grace period for picking up equipment that is reserved was increased from forty-five (45) minutes to sixty (60) minutes.
Addition - 22.214.171.124. Multiple Equipment Items
This policy was added to provide the greatest availability to all students, faculty and staff that utilize the Equipment Loan Program.
Move - 126.96.36.199. Short-Term Loan Equipment
To accommodate the addition of 188.8.131.52. Short-Term Loan Equipment reservations was moved to 184.108.40.206.
Change - 2.3.3. Training and Certification Requirements
The length of training certifications was defined as one academic year. Certifications must be renewed beginning on August 1 of each calendar year.
Change - 2.4.1. Circulation Time Limits
Short-Term Loan laptops are no longer restricted to remain in the Information Commons or Corboy Law Center; however, they are still due back within 3 hours to their original circulating location.
Change - 220.127.116.11. Review of the Contract
The information in this policy was updated to reflect our new contract layout that encourages a discussion between the DMS staff member and the client.
Addition - 2.4.3. Loan Exceptions and Limits
For clarification, this policy was added to refer to 2.1.1. for Accessing the Program.
Change - 18.104.22.168. Equipment Usage
An example scenario for equipment usage limits was updated. Headphones and laptop locks are now in our Long-Term Loan offerings.
Addition - 2.5.1. - 22.214.171.124. Notification for Unreturned Equipment
Equipment that is returned after a replacement purchase has been initiated by Digital Media Services will not result in a refund of the associated charges. Returning equipment that is greater than five (5) days overdue, will result in a follow-up notification to the academic department, unit, Campus Safety, Chicago Police Department and/or the Office of Student Conduct and Conflict Resolution regarding the change in equipment status.
Clarification - 2.6.1. Damage to Equipment
All previous damage or operational issues must have been previously documented on the contract. Damage or operational problems with equipment must be documented and submitted with a photograph of the damage at check-in.
Clarification - 126.96.36.199. Equipment Returned by Another Individual
If equipment is returned by another individual and not the original borrower, the return date/time which includes overdue charges, will be assumed by the original borrower.
Change - 2.7. After an Equipment Loan
The 9 minute grace period has been increased to 15 minutes to account for increased time to review equipment loan returns. A 15-minute grace period is provided on each equipment loan to facilitate the return of your equipment; however, after the initial 15-minute grace period expires, all fees are determined based on the original due date and time, not on the time only after the grace period.
Digital Media Services reviews the Equipment Loan Policies and Procedures on a semester basis. In order to provide transparency regarding the changes, the change log above details the individual changes to the contract.
Why were these policies established?
The policies and procedures detailed in the tabs on the left were implemented to provide an experience that will benefit the students, faculty and staff that utilize the resources of Digital Media Services.