Policies & Procedures

The following policies and procedures are an addendum to the overall policies and procedures for Digital Media Services. Click here to view the parent policies and procedures document. 

About the Digital Media Studio

The Digital Media Lab Studio is a multimedia zone for small groups or individuals to work on video, audio and other rich-media projects. It is not available for special events, student group/club meetings. Wireless headphones will be available for use in the Studio, as excessive noise will not be permitted due to the Information Commons noise policies.

Additional Support

The Digital Media Studio is designed for clients that are familiar with the video/audio equipment/products in the space. Specific one-on-one instructional assistance with the equipment or software available in the Studio will not be available. A telephone is available in the Studio to ask quick questions to the Digital Media Advisors in the Lab. Please note that the Digital Media Advisors cannot leave the lab unattended at any time. As such, individualized assistance in the Studio is not available at this time.

Access to the Studio

Faculty, staff and currently enrolled and active students may reserve this space online through the Digital Media Lab Reservation system (https://myits.luc.edu/dmlequipment). There is a 4-hour maximum reservation time for the studio. When a client’s 4-hour reservation expires, the client will need to vacate the space to allow the next client to use the studio.  Please note that exceptions will not be made if your project is rendering or is in the process of finalizing. Your workstation will be logged out if another client is waiting for the space.

Lost or Damaged Items

Clients are responsible for all items located in the studio space. The studio may not, at any time, be left unattended while reserved and in use by a client. This includes, but is not limited to, leaving the space while rendering a project. If a client leaves the studio space, their reservation will be forfeited and future reservations will be denied. Furthermore, a fine/fee may be attached to their account.

Any items that are lost or damaged during a studio reservation will result in one of two client options: 1) purchasing a replacement; or 2) repairs to service the item(s).  In the event that an item can be repaired, all costs will be forwarded to a client's account. An invoice of repairs will be provided to you at the completion of service. All charges and costs will be assessed to the client’s account through the Bursars Office.