The following policies and procedures are an addendum to the overall policies and procedures for Digital Media Services. Click here to view the parent policies and procedures document.

Access

• The Digital Media Labs are available to currently enrolled students and active faculty/staff at Loyola University Chicago.
• Clients may connect their own personal devices to the equipment; however, support for such equipment may not necessarily be available.
• Clients may not copy any software from computers or any other equipment.

Copyright

The copyright law of the United States (Title 17, United States Code, 1976) governs the making of photocopies or other reproductions of copyrighted materials. The Digital Millenium Copy right Act (DMCA) of 1998 is designed to protect copyright holders from online theft. Copying, distributing, downloading, and uploading information on the Internet may infringe on the rights of the copyright owner. Even an innocent, unintentional infringement violates the law.Every audio, visual or written work has copyright protection unless that protection has expired or the creator places it in the public domain. The work does not have to have a copyright notice or a copyright symbol to be protected by copyright. If you cannot determine whether or not a work is copyrighted assume that it is copyrighted.

Members of the Digital Media Services (DMS) staff will adhere to and will not knowingly violate the intent and the specifics of copyright laws. Furthermore, members of the DMS staff will not duplicate media materials without expressed written consent from the copyright owner. Copyright ownership information usually can be found in the recorded or printed material itself or on labels and covers. It is the user’s responsibility to determine whether information is copyrighted, whether it meets the criteria for “fair use”, and to seek permission from the copyright holder for its use as necessary.

For more information regarding resources for copyright at Loyola, please visit the following links:

• Copyright Highlights: http://www.luc.edu/copyright/highlights.shtml
• Duplication of Copyrighted Material: http://www.luc.edu/copyright/Duplication.shtml

For additional information and resources outside of the Loyola University Chicago system, please review the following external web resources:

• United States Copyright Office: http://www.copyright.gov/
• Fair Use as Defined by Stanford: http://fairuse.stanford.edu/Copyright_and_Fair_Use_Overview/chapter9/index.html

Food and Drink

Drinks and small snacks are permitted in all areas of the Digital Media Labs; however, drinks must be capped or have a lid. Snacks are permitted as long as they do not leave stains or markings. Decisions regarding acceptable food and drink are at the discretion of the Digital Media Services staff.

As an Information Commons policy, meals are not permitted in any part of the Digital Media Lab. Any damage that results from food or drink will be billed to the client’s account at the full MSRP replacement cost.

Personal Data

Digital Media Services staff are not liable for any loss, damage or expense sustained by any user, due to the use of the DML services, equipment, software, advice or information.

Saving Your Work

Clients are advised to always be sure and save work to their own personal storage before you return equipment to the DMLs. For our clients' security and protection, all equipment that contains a media storage device will be erased upon return and cannot be recovered. If clients are unable to save your work, please bring the equipment to the Digital Media Lab and request assistance before checking in the item.

Temporary Storage is available to all authorized DML clients; however, these drives are automatically formatted every Monday morning and should not be used for overnight or long-term storage. To avoid losing any data be sure to transfer all work before leaving the lab. Digital Media Services staff are not liable for any loss, damage or expense sustained by any user, due to the use of the DML services, equipment, software, advice or information.

Security

It is very important that client's never leave any equipment unattended while it is checked out. Clients are responsible for the safe return of the equipment.

Storage

• Clients are advised to always be sure and save work to their own personal storage before you return equipment to the DML. For our clients' security and protection, all equipment that contains a media storage device will be erased upon return and cannot be recovered. If clients are unable to save your work, please bring the equipment to the Digital Media Lab and request assistance before checking in the item.
• Clients are responsible for their own long-term storage, backup and archiving. It is important to the practice of archiving and protecting their own files on CD, diskettes or removable drives such as Firewire drives or USB media.
• Individuals in courses requiring video editing should purchase their own Firewire hard drive for storing media. Drives should be identified as Firewire™ compatible and run at a speed of 7200 RPM. (Clients performing video editing are expected to understand the use of “capture scratch” or “media drive” settings in non-linear editing systems and execute them appropriately.)
• Information Technology Services is not liable for files damaged, lost or erased; therefore clients are encouraged to establish backup and archiving procedures.