Loyola University Chicago

Department of Fine and Performing Arts

Forms

The following is a comprehensive list of policies and procedures for faculty and staff. Specific inquiries may be directed to dfpa@luc.edu.

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Academic Policies

DFPA Policies

New Faculty Resources

 

 

ACADEMIC POLICIES

Absences from Class Policy

If you cannot conduct class on a given day (whether due to illness or a prearranged trip out of town for a legitimate reason, such as attending a conference), you must notify your Division Director in advance. It is not sufficient to make private arrangements with a colleague to cover the classes. In cases where longer notice is not possible (as in the case of illness that comes on overnight), you may report your unavailability to teach by leaving a detailed message with the department staff at 773-508-7510 and with your Division Director. We will make every effort to see to it that your students are alerted, and, if appropriate, notified of the work they should begin during your absence.

Absences from Applied Music Lessons Policy

If you are going to miss more than two weeks of lessons during the semester, you must notify the Chairperson of the department, the Director of Music and the Director of Applied Music before semester begins. It is not sufficient to make private arrangements with a colleague to cover the classes, and bringing a substitute instructor from outside requires an approval from the Director of Music. In the case where longer notice is not possible (as in the case of illness that comes on overnight), you may report your unavailability to teach by leaving a detailed message with the department staff at 773-508-7510. You should also use Sakai to notify your students.

Academic Dishonesty

It has long been College policy that all instances of academic dishonesty must be reported to the Department Chairperson, who automatically forwards such information to the appropriate Dean. Even when an instructor feels comfortable that she or he has addressed the problem appropriately and is recommending no further action, she or he must inform the chairperson of the basic facts of the situation and of any proposed resolution. For more information, please visit the Academic Integrity page.

Class and Grade Rosters

Class rosters can be printed from LOCUS. Each of you should have access to your rosters and the Department recommends that you check your roster each week during the first two weeks of class, at Mid-term and towards the end of the semester to assure your students are properly registered for your class.  Students who do not appear on your roster should not be permitted to attend your class unless they present proof of registration. There are no exceptions to this policy.

Grade Rosters:

Loyola uses plus and minus grades in its grading scale.  Below are the corresponding point values for grades.

A = 4, A-= 3.67, B+ = 3.33, B = 3.0, B- = 2.67, C+ = 2.33, C= 2.0, C- = 1.67, D+ = 1.33, D = 1.0, F = 0, WF = 0

Academic Alerts: You are asked to post grades at mid-term only of students who are receiving a grade at “C” or lower.

Final grades must be posted 72 hours after your final exam end-time.

Classroom Changes

Please consult LOCUS to locate your classroom and check it again just before your first class. Sometimes it is necessary to move classes due to additional enrollments.  Please note that it is not an instructor's prerogative to change the location in which a class meets, nor is it acceptable practice for an instructor to approach the Registration and Records staff directly to request such a change.  Such steps short-circuit a system that is designed to notify all those who might later need to know that a change has occurred (our own staff, the Dean's office, and so forth).  If you wish to request a different room, you must begin by approaching the Chairperson.

Creating a Syllabus

Today the syllabus is viewed as a contract in which professors explain their expectations so that there are no surprises later. Please see the DFPA Syllabus Guide for more details.

 

 

 

DFPA POLICIES AND INFORMATION

Applied Music Information

College of Arts and Science Contract

The College of Arts and Sciences will issue you a contract for your assignment. You will be asked to sign the contract at the beginning of each semester by the DFPA Administrative Assistant.

Please see the DFPA Applied Music Instructor Responsibility for more information.

Office Supplies

The Department of Fine and Performing Arts maintains a stock of basic office supplies such as dry erase markers, pens, paper clips, staples, note pads, etc. used on a day-to day basis by faculty and staff. You can locate these supplies in the DFPA main office, Mundelein Center Suite 1200.

To ensure a current stock, faculty or staff should request general office supplies by filling out this form. Orders can take up to several business days to be delivered, which should be taken into consideration when planning for classes and exams. When possible, orders should be made at least one week in advance of when the supplies are needed. Approval for specialized items or purchases exceeding $200 must be obtained from Managing Director April Browning prior to placing an order.

All office supplies are for academic use only and should not be removed for non-academic use.

Offices, Keys, and Voicemail

Please see the Offices, Keys, and Voicemail Policies for a details. To submit a request for Key and Swipe Card Access, click here.

Safety Measures on Campus

Visit the Campus Safety website for more information.

 

 

 

 

NEW FACULTY RESOURCES

New Faculty Orientation

  • New part-time faculty will be invited to an orientation session in August. An invitation will be sent via e-mail the first week of August and RSVPs are necessary.
  • New full-time faculty will be invited to an orientation session in August. An invitation will be sent via e-mail the first week of August and RSVPs are necessary.

Getting a Campus ID Card

The Campus Card is Loyola's official identification card and identifies Loyola students, faculty and staff to all members of the Loyola community.

Faculty and staff are issued the Campus Card upon authorization of their respective offices. Prior to visiting the Card Office, all new faculty and staff are encouraged to confirm the issuance of his/her Loyola identification number, which authorizes them to receive the Campus Card. At that time, he/she may visit either of our Campus Card Office locations.

The Campus Card automatically provides access to the university shuttle bus and campus libraries. Additionally, other campus facilities (i.e. the Halas Recreation Center, the Parking Garages) use the Campus Card as a membership card to gain access.

Departments can also grant specific card holders access to computer labs and other campus buildings by notifying the Department of Campus Safety.

For more information, see the Campus Card website.

Getting a Copier Code Number

As DFPA Faculty or Staff, you will need a copy code to use the copier in the Main Office Suite 1200 in Mundelein. Please email dfpa@luc.edu to request a 4-digit copy code.

DFPA Lecturer/Advanced Lecturer Guidelines

Please see the DFPA Lecturer/Advanced Lecturer Guidelines for a detailed description.

DFPA Promotion and Tenure Guidelines

Please see the DFPA Promotion and Tenure Guidelines for a detailed description.