Adult Education Program- FAQs:Loyola University Chicago

Summer Scholars

FAQs

Academics
Application
Tuition & Fees
Financial Aid
Future
General
Housing & Meals
Guests
Parking
Religion
Social
Staff & Faculty

Academics

When do classes begin?

TITLE	START DATES OF PROGRAM

Pre-Collegiate Environmental Scholars	Option 1: Begins on Monday, July 9, 2012 Option 2: Begins on Monday, July 23, 2012
Three-week Seminars	Seminar A: Begins on Monday, July 2, 2012 Seminar B: Begins on Monday, July 23, 2012
Six-week Academy	Begins on Monday, July 2, 2012
Math and Science Academy	Begins on Monday, July 2, 2012

When do classes end?

When do classes meet?
Depends on which program you have been enrolled. The Three-week Seminar students are expected to be in class Monday through Friday from 9:00am and 12:00pm. If a student takes classes during the six-week Academy program, their schedule will vary depending on the time allotted for each class.
How many courses may I take?
Students enrolled in either Seminar program, may register for one three week class. Students may also choose to take Seminar courses back to back allowing enrollment in a second three-week course.

Students enrolled in the six-week Academy are required to take two classes.
Is attendance mandatory?
Yes. If a student consistently fails to attend class, his/her grade in the course will reflect this absenteeism. (Exceptions are made on an individual basis for such incidences as doctor appointments, family emergencies, etc.).
Can I drop or withdraw from a class?
Yes. If a student determines that a class does not suit his or her skill-set, s/he may withdraw from the class if they take another course in its place.
How many credits do I earn per class?
Each class is typically worth three credit hours, although some variation may occur.
Will I have an advisor during the program?
Upon request, students have the option of meeting with an academic advisor in the Sullivan Center for Student Services.

TITLE	END DATES OF PROGRAM

Pre-Collegiate Environmental Scholars	Option 1: Concludes on Friday, July 13, 2012 Option 2: Concludes on Friday, July 27, 2012
Three-week Seminars	Seminar A: Concludes on Friday, July 20, 2012 Seminar B: Concludes on Friday, August 10, 2012
Six-week Academy	Concludes on Friday, August 10, 2012
Math and Science Academy	Concludes on Friday, August 10, 2012

Application

Who can apply to the program?
Please refer to Eligibility and Admission.
Can I still be in the program if I am already a senior in high-school?
If you are a current senior in high school, please apply to our Summer Sessions program.
When is the application deadline?
Applications are accepted, on a rolling basis, depending on availability in the course and housing openings.
Is admission preferential toward residential or commuter students?
All students applying for either Seminar, Academy or even the Rome program are given equal consideration.
May I apply to one of the three-week Seminar courses as well as a six-week Academy class?
Because the programs overlap, students should choose the program specific to their academic interest. If a student wants to take two classes during the summer, he/she should apply to the six-week program.
Can I fax or e-mail my transcript and letters of recommendation?
No, we request that students send in original documents as part of the application process.
May I submit my application before I have my transcript and letters of recommendation?
Yes. Any application materials submitted will be used to start your student file. All materials must be received in order to be considered for official admission.
Will I be notified if my application is incomplete?
Yes. You will receive an e-mail listing outstanding application materials.
How soon will I know if I have been accepted?
Students will hear back from us within two weeks after all appropriate materials are received by our office.
How will I be notified of acceptance?
An official letter will be sent to your home address indicating your standing in the program. Students may also call our office directly at (312) 915-6565 to learn the status of their application.
As an accepted residential student, should I expect additional mailings after receiving my admissions letter?
Yes. Once you have been admitted to the program, an acceptance packet of important information will be sent prior to the beginning of classes. This information is also available on our website.

Tuition & Fees

What is the cost of attending the Pre-Collegiate Summer Scholars program?
For a complete listing of program fees, please click here.
I am not an Illinois resident. Is there a different tuition rate?
No. Tuition rates are the same for all students. Price variations occur when you compare residential students to those who choose to commute.
Do you accept payment plans?
Loyola does not accept payment plans during the summer. Once enrolled, students and their parents receive a bill due in full.
Are any other fees associated with the program?
Students who attend our program should anticipate bringing money for other expenses such as:
1. Textbooks: You can view which textbooks are required for your class, and even purchase them in advance through Loyola's online bookstore. Click on the textbooks tab; you will need your class course number.
2. Field Trips & Organized Activities: Students will be taken off-campus to participate in activities throughout the Chicagoland area during the evening hours and on weekends.
3. Lost items: Student IDs - each program participant will be issued a campus id card which contains meal plans and allows for building access; a lost card $25. CTA passes are issued to students during off-campus excursions, should the student lose this pass for any reason, they must replace it for the amount remaining on the card. Key replacements can be the most expensive charge any student will incur. Loyola takes student safety seriously, so any student who loses their key must pay $150 to have their locks changed.
Why is the deposit necessary?
A deposit, secures a student's place in the program. All accepted student are required to make a $500 deposit before they can be registered for classes. Once this deposit has been received, our office will register the student for his/her class(es). From that point, an official bill will be generated from Loyola and posted to the student's LOCUS account, reflecting the remaining balance for the program.

Financial Aid

Who is eligible for financial aid? How do I qualify?
Applicants must be citizens or permanent residents of the United States. Financial aid in not available to international students. Applicants must complete and submit all admission materials including the $25 applicaton fee. Applicants must submit a (YEAR) Free Application for Federal Student Aid (FAFSA) indicating Loyola to receive a copy of the results.
Are the scholarship awards need-based or merit-based?
Loyola attracts academically motivated and qualified students from all over the nation. We recognize the need for scholarship funds for high school students interested in academic study during the summer. We do provide awards based both on need and merit, but they are in limited supply. In each instance, your whole application will be reviewed including your academic record, including grade point average, test scores, and counselor/teacher recommendations will be taken into consideration.
My parents’ income makes me eligible for the need-based awards, is it worth it to compete for the SCPS merit-based award?
Financial aid is limited. These scholarships are awarded to individuals based on the submission of a compelling essay and a thoroughly vetted application.
How much will I receive?
Please note that any funds received through submission of a FAFSA and/or essay are are not intended to cover the entire cost of the program. Typical awards range between $500 and $1000, depending upon need and academic merit.
What is the deadline to apply and be considered for financial aid?
Friday, May 11, 2012 is the final deadline to apply. Financial aid applications received after this date will only be considered if funds are available.
Are the children/dependents of Loyola employees eligible for a tuition discount?
Yes, almost all undergraduate courses or programs are covered under the employee tuition benefit program. The spouse, legally domiciled adult and dependent child tuition benefit pays 100% of undergraduate tuition of full time benefits eligible employees, retirees and deceased employees. Note the benefit covers tuition only and does not include student activity or instructional fees; room and board or other expenses.
Employees with questions regarding whether they qualify for this benefit, should consult Human Resources for more information.

Future

Does participation in the program affect my chances of getting into Loyola?
Participation in the Summer Scholars program does not guarantee you admission to Loyola. One goal of this program is to prepare students for the caliber of work that the university demands.
I want to go to Loyola after I graduate. How do I learn more?
Yes. Please refer to Prospective Students.

General

What is the weather like during the summer in Chicago?
A typical Chicago summer, temperatures ordinarily reach anywhere between 72°F and 84°F (23°C and 29°C). Summer in Chicago is prone to thunderstorms, and summer rain arises from short-lived hit-or-miss storms rather than prolonged rainfalls.
Where is Loyola located?
For maps and directions to both of our campuses, click here.
How big is the campus?
For information about Loyola's campuses, click here.
Who else takes classes in the summer?
Current Loyola students as well as visiting students take advantage of summer session courses and campus facilities.
What is the cost of the program?
Please refer to the Summer Scholars program cost tables.
Do I need spending money?
Yes. Depending on your level of involvement, the program staff has designed weeknight and weekend activities. All organized events are voluntary and some may require a fee. Residential and commuting students are encouraged to participate; a calendar of events will be distributed prior to the start of the program.
Residential students can expect additional expenses such as laundry, cleaning supplies and personal items.
Do students have access to campus facilities?
Yes, the program fee paid with tuition includes access to Halas Sports Center, the Wellness Center and the university library system.
What is my mailing address?
All students should address their mail to our main departmental office at:

(Student Name) -PCSS
School of Continuing and Professional Studies
Loyola University Chicago
820 N. Michigan, 4th Floor
Chicago, IL 60611
Will there be someone who can pick me up from the airport?
Yes, students are expected to submit their flight itineraries to summerscholars@luc.edu prior to move-in day. This will help program staff devise a schedule of student arrivals, so they are better informed of when to meet each student for is in need of an airport pick-up.

Housing & Meals

May I live on campus?
Yes. The Summer Scholars program has designated Campion Hall for your summer stay.
If I am under 16, may I still live in the residence hall?
Students Yes, we have made provisions to policy due to the age range of our student population. While you are participating in a college program, you are still under the legal age of 18, and therefore policies have been adjusted to comply with Chicago rules and regulations.
Is the housing deposit refundable?
No.
Do you require housing payment in full before I arrive?
If you choose to enroll, we request a $500 deposit, which will be applied directly to your overall program invoice.

Once you have fully registered, you will gain access to LOCUS, our Web-based student information system. LOCUS allows students to check their classes, view and process financial information, request official transcripts and more.
Where are your residence halls located?
Please see the Residence Hall page.
What is the physical layout of the residence hall?
Please refer to the Campion Hall floor plan.
What materials do you provide in the room?
Basic amenities are provided such as a bed, dresser and desk.
Will sheets, towels and pillows be supplied?
No, students will need to bring all their own personal items. A list of what to bring will be included in your acceptance packet.
Are the rooms air conditioned?
Yes. Window air conditioning units are installed in every room.
Are there telephones in the rooms?
Students Telephone and cable access is provided in the rooms, but students must provide their own phones and TVs.
Will I have access to a computer?
Computer usage is available at all the libraries on campus as well as in designated classroom buildings. A detailed list will be provided to parents and students at orientation.
May I bring a computer with me into my room?
Yes. Although each room is wired for Internet access, you must bring an Ethernet cable from home. Wi-fi is available on campus in select buildings.
Are there accommodations for disabled students?
Yes. The School of Continuing and Professional studies asks that you inform our office ahead of time so that we can make provisions for your special needs.
What are the hall rules?
Pre-Collegiate Summer Scholars program participants are subject to many of the same rules as Loyola's undergraduate students. These rules are spelled out in more detail inside the Student Handbook. Some highlights regarding policy include:
1. We have a zero-tolerance policy for alcohol and drug possession or use.
2. Our buildings are smoke-free.
3. All students are expected to fully participate in the classes and encouraged to participate in the organized activities.
Who is responsible for cleaning the residence hall?
Each student will be responsible for cleaning his/her own room. Loyola provides cleaning crews which come into the hall for trash removal and to clean bathrooms and common area spaces. We will hold students accountable for cleaning areas of the hall that have been made excessively dirty.
May I be involved in other summer activities or programs outside of the Pre-Collegiate Summer Scholars program?
We prefer students to focus on their studies and activities developed for the summer program. We ask that you respect the intensity of the program and allow yourself to explore every opportunity the program and Chicago has to offer.
When are the move-in and check-out dates for the residence hall? Is it possible to come earlier or stay later?
Students can move into the residence hall the day prior to the start of classes.

Check-out will be at noon on either Saturday following the end of the program. Any student requests which fall outside of these dates will be handled on an individual basis.
Will I be able to contact my roommate before the first day of the program?
If you wish to contact your roommate, you may send a message to us and we will relay it to them. If your new roommate consents to have us give out their information, then we will pass it on to you.
Can I choose my roommate?
No. Roommates are assigned based on "Section 3: Lifestyle Preference" of your housing contract.
Can I change roommates?
No. You can visit your Summer Resident Assistant (SRA) at any time if you experience roommate problems. Your SRA will try to help you work through the issues you may be experiencing. Switching roommates is a last resort which may not always result in a simple room change.
Does the residence hall have a curfew?
Chicago curfew hours are: 10:00 p.m. on Sunday, Monday, Tuesday, Wednesday and Thursday until 6 a.m. the following day; and 11:00 p.m. on Friday and Saturday until 6 a.m. the following day. Students are expected to meet this curfew time, unless they are escorted by a staff member during an organized activity.
Is there security in the residence hall?
Entrance to Campion Hall requires swiping an access card at the door. Access card readers are also placed at the entrance of each floor of the hall. Campus Security will be notified of the students' presence, so they will patrol the perimeter of the building at night. Please review Loyola's Campus Security Tips.
How much supervision is provided?
Summer Resident advisors (SRAs) will be available on each floor with the students, and a live-in Summer Resident Coordinator (SRC) will be available for emergencies.
Are students allowed to explore Chicago on their own?
Students are required to use the "group system" (3 or more people) whenever they venture off campus. At the student orientation, we will review the perimeter around Rogers Park in which the students may freely visit with their group members.

For excursions beyond the set Rogers Park perimeter, students will need added supervision by one or more of the summer staff members.
Who chaperones the students?
Students have the freedom to attend classes on the Lake Shore Campus, have meals and take advantage of the many services provided by the university using the group system. We ask that students sign out whenever they leave the residence hall building and indicate where they will be within the designated area and when they plan on returning. Traveling outside of the designated perimeter requires supervision by program staff.
Do you provide dining services?
Residential students will be provided with a declining balance meal plan, which is designated for use in the Loyola dining facilities as well as the markets located on either campus. The funds on your Loyola ID card are only active for the duration of your stay. Funds have been calculated to cover the cost of three meals per day. We ask that you be mindful of your balance when choosing to eat out or purchase items at local convenience stores, which could otherwise be purchased on campus.
Are meals included in the price of the program?
Yes. Dining is included in the total cost of the program for residential students only. Commuter students will not be charged a housing or dining fee, so they must provide their own meals. For more information, please refer to Program Costs.

Commuter students may wish to participate in the Rambler Bucks program by adding money to their Campus Cards. The Campus Card acts as a prepaid debit card which can use to buy goods and services at several campus locations. Rambler Bucks remain on your account as long as you are a registered Loyola student. Also, using Rambler Bucks eliminates taxes at all Loyola dining facilities.
Is there a vegetarian and/or kosher meal option?
Loyola Dining Service is willing to work with any dietary special needs in order to provide an enjoyable experience. Please inform The School of Continuing and Professional studies about specific dietary requirements prior to your arrival, so that we can do our best to accommodate them.

Guests

If I am living in the residence hall, am I allowed to have guests?
Visitors are not encouraged during the week, as students will be extremely busy with academic work and extracurricular activities. Guests of the opposite sex are NOT allowed in the rooms at any time; students may use the hall lounges to socialize. Staff members need to be informed of any visiting guest prior to their arrival.

Overnight guests are NOT allowed, but exceptions will be granted by The School of Continuing and Professional Studies on a case by case basis for persons such as family members of the same sex.

For additional information regarding the guest policy, please refer to the Student Handbook.
May I leave campus during the day with family and/or friends?
Off-campus visits with friends and/or relatives in Chicago area must be submitted by the student's parents/guardians 24 hours in advance of the expected departure. This person must be an adult, 18 years of age or older, assuming full responsibility for the student while in their care. The requests must include the 3rd party's names, contact information, and date/time of the visit. These parent permissions may be emailed to summerscholars@luc.eduor faxed to 312.915.6508.

When leaving the LUC campus during the day or evening, students are required to notify the Summer Resident Coordinator / Resident Assistant (or other appropriate personnel of the Pre-Collegiate Summer Scholars program) by signing out and back in upon their departure and return to campus.
May I be away from the residence hall overnight?
We ask parents and students to provide us with dates, in advance, when students will be away from the program. Family members will be able to sign the students out for the day and/or night pending approval by the student's legal guardians.

Parking

Can I bring my car?
Any student who wishes to bring a car to campus must be over the age of 16 and be fully insured. Once you are accepted into the program, you must apply for a parking pass.
Is there an additional charge for a parking pass?
Yes. A six-week commuter parking pass was $90 in 2010. Parking Services does not offer discounted rates for the three-week program. Parking for summer residential students is approximately $180. All prices are subject to change. For more information about parking, call: 773.508.7036.
Is street parking available?
Students are encouraged to purchase a parking pass through Loyola as many surrounding streets require a permit. Please also refer to Loyola's Parking Safety Tips.

Religion

Where can I worship?
For information about on-campus worship, see Liturgy and Sacraments. For information about off-campus worship sites, see Off-Campus Workship Sites.

Social

How much free time will I have?
Students will have a schedule to maintain throughout the week, along with structured free time.
What happens at night or on the weekends?
Our staff has prepared a calendar of events which outlines programs, activities and excursions throughout the length of your program. It is up to each student to decide whether they would like to attend the the planned programs or stay behind to study.
Am I required to attend the programs and activities?
The activities calendar gives you the opportunity to pre-select events for which you would like to participate. The only events which "attendance is strongly encouraged" are the Parent/Student Orientation, first-day student orientation with campus tour, and the final end-of-program celebration.

Staff & Faculty - parent!

Who will be supervising my son/daughter over the summer? How do I meet and/or contact them?
Your student will have directly daily contact with the Summer Resident Assistants (SRAs). These staff members are current undergraduate students chosen based on skill, experience, maturity and eagerness to work with high school students. At times, staff members may even include Pre-Collegiate Summer Scholar Alumni!

Summer Resident Coordinators (SRCs) assist students in any way possible and are responsible for ensuring that students are aware of and abide by the rules of the program. You can view our completely updated staff page by the end of February.

All residential staff members live in the hall alongside the students. There is a 10:1 ratio of student to staff member.
When can I meet the staff members?
All staff will be on hand during the check-in/check-out process for residential students as well as both Parent/Student Orientations which occur on Sunday, July1, 2012 and Sunday July 22, 2012.
When can I contact staff members?
Our staff members can be reached during regular business hours Monday through Friday from 9:00am to 5:00pm (CST) by calling our office at (312) 915-6565. If the person assigned to the desk has momentarily stepped away, please leave us a voicemail and we will get back to you shortly. You are also more than welcome to send us an email at summerscholars@luc.edu. This email is checked daily and your email will be answered in a timely manner.
How do I contact staff members in the event of an emergency?
You and your student will be given a wallet sized Emergency Contact cards which contain important Loyola information as well as direct phone numbers for all staff members. We ask for your descretion when using these cards as they are provided for emergency situations ONLY. Again, if you have questions for staff that are non-emergent, we suggest you email: summerscholars@luc.edu or call our office at (312) 915-6565.

More information can be found on the A Day In The Life, For Admitted Students or For Parents pages.

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Summer Scholars|Loyola University Chicago

Summer Scholars

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